Summary of Specifications:
This solicitation is for the purchase of frozen, canned and packaged fruit and vegetables for school cafeterias, as detailed in the Specifications and Pricing Section, VIII, of this RFP, for the period beginning March 1, 2015 and ending February 28, 2016, with a one (1) year renewal option. Prices, terms, and conditions of this agreement cover all purchases for the products listed in this document for the entire term of this agreement. The quantities and delivery dates listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to adjust shipment dates, reduce the number of shipments and/or purchase additional quantities at the RFP price at any time during the RFP period. By signing this agreement you are agreeing to honor your proposal’s price for the entire term of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this RFP, you must send a sample for review by Thursday, January 8, 2015, 11:30 AM, CST. Please note: the District will be closed for winter break from close of business, Friday, December 19, 2014 through Sunday, January 4, 2015. Please take necessary steps to ensure that there is no attempt to deliver samples during that period. Failure to send a sample and the required documentation when offering an alternate product will result in your proposal being determined “non-responsive” for that item. Samples should be clearly labeled “SAMPLE FOR RFP NUMBER 152002.” If you plan to send samples, contact the Escambia County School District Purchasing Office by email awatson@escambia.k12.fl.us or by fax at (850) 469-6271. A form will be sent to you via email or fax. This form must be completed prior to samples being sent. The location to ship the samples will be on the form.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be 12:00 PM, Central Standard Time, Wednesday, December 17, 2014. Changes in the specifications contained in this RFP will be made by Addenda. Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each proposer to contact the Purchasing Agent or visit the Purchasing Department’s Web pages by to determine if any addendum was issued and to obtain such addendum. Answers to any questions and addendum will be posted by 12:00 P.M. on Friday, December 19, 2014. The direct link to the Bid Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids
All inquiries should be sent to:
Allison Watson, Senior Purchasing Agent Purchasing Department Escambia County School District 75 N. Pace Blvd. Pensacola, FL 32505 Email: awatson@escambia.k12.fl.us Fax: 850-469-6271
