Summary of Specifications:
1) General – it is the purpose and intent of this bid to secure the supplies and/or services listed herein for the County of Okaloosa, Florida.
2) Time of Acceptance – no bid may be withdrawn until 60 days after bid opening date. Awarding will be made at the earliest possible date.
3) Bid prices shall be firm, for a minimum of 12 months, with price increases upon approval annually during the life of the contract.
4) Materials must meet current Florida Department of Transportation specifications for Road and Bridge Construction per 2013 edition and all supplements thereto, if any.
5) Materials are to be placed in County trucks, and/or delivered to jobsites as required or any other place as directed by the Board of County Commissioners and at specified times by the requesting department. This will be done during normal working hours from 6:00 a.m. – 5:00 p.m., Monday through Friday, and on Saturdays when required. (list days and hours of plant operation and submit with bid)
6) Bidders must have their asphalt plant located within 50 miles of the Okaloosa County Road Department located at 1759-A S. Ferdon Blvd, Crestview, Florida.
7) Bidder asphalt plant must be capable of handling the County’s daily requirement of asphalt (list plants daily capacity and submit with bid).
8) Bidder must be able to provide adequate number of dump trucks to meet the County’s daily requirement of asphalt to be delivered to jobsites. Approximately 95% of all materials ordered will require delivery to jobsite(s).
9) State exact location(s) of your plant(s) in bid.
10) Okaloosa County will not accept bids which require an hourly rate for delivery. Bidders must understand that your per ton price must include mileage, fuel, employee costs, etc.
11) Bidders will have to assure the County, in writing, that they will be able to furnish the County’s asphalt requirements, and all materials will meet current Florida Department of Transportation specifications (items 5-11 must be addressed in writing and submitted with bid).
12) The County reserves the right to award contract to one or more bidders and to award the bid to the lowest, most responsive and responsible bidder taking into consideration plant locations, days and hours of operation, mileage and travel time (to and from) road conditions, asphalt plant capacity, adequate number and size of trucks and personnel to meet the County’s daily needs and etc.
13) Inspection – all supplies and workmanship shall be subject to inspection and test at plant site and/or after arrival at destination. In case any articles are found to be defective, or otherwise not in conformity with the specification requirements, the County shall have the right to reject such articles.
14) Payments – the contractor shall be paid upon submission of invoices, in duplicate, to the Okaloosa County Board of Commissioners, Finance Department, 101 E. James Lee Blvd, Crestview, Florida 32536. The prices stipulated herein for articles delivered and accepted. Invoices must show purchase order numbers.
15) Term – the term of this contract shall be from completion of signatures by both parties through September 30, 2018 and may be renewed for three (3) additional one (1) year periods upon agreement in writing by both parties and upon advance notice of ninety (90) days.
BID LIST
The listed quantities of asphalt are estimated quantities that we anticipate using annually (calendar year). We may purchase all of, part of, or more than these amounts. They will not be ordered all at one time and will be ordered as needed.
Asphalt Concrete Surface-Course Type SP-9.5 11,000 Tons (approx) (as per Section 334 of the standard specification)
Asphalt Concrete Surface-Course Type SP-12.5 3,000 Tons (approx) (as per Section 334 of the standard specification)
Asphalt Concrete Surface-Course Type SP-19 150 Tons (approx) (as per Section 334 of the standard specification)
Open Graded Friction Course (FC-2) 1,000 Tons (approx) (as per Section 337 of the standard specification)
Asphalt Base Course – 3 (ABC) 1,000 Tons (approx)
Tack Material 6,500 Tons (approx)
MC-70 and/or SSIH Prime Material 8,000 Gallons (approx)
All materials must meet Florida Standard Specifications for Roads and Bridges per 2013 edition and all supplements, if any.
