Summary of Specifications:
1) General – it is the purpose and intent of this bid to secure the supplies and/or services listed herein for the County of Okaloosa, Florida.
2) Time of Acceptance – no bid may be withdrawn until 60 days after bid opening date. Awarding will be made at the earliest possible date.
3) Bid prices shall be firm, for a minimum of 12 months, with price increases upon approval annually during the term of the contract.
4) Materials must meet current Florida Department of Transportation specifications for Road and Bridge Construction per 2013 edition and all supplements thereto, if any.
5) Materials are to be placed in County trucks, and/or delivered to jobsites as required or any other place as directed by the Board of County Commissioners and at specified times by the requesting department. This will be done during normal working hours from 6:00 a.m. – 5:00 p.m., Monday through Friday, and on Saturdays when required. (list days and hours of plant operation and submit with bid)
6) Bidders must have their facility located within 50 miles of the Okaloosa County Road Department located at 1759-A S. Ferdon Blvd, Crestview, Florida.
7) Bidders must be capable of handling the County’s daily requirement of limerock, coarse aggregate, or asphalt millings (list facilities daily capacity and submit with bid).
8) Bidder must be able to provide adequate number of dump trucks to meet the County’s daily requirement of material to be delivered to jobsites. Approximately 50% of all materials ordered will require delivery to jobsite(s), the remainder will be delivered for stock purposes at locations specified by the County (i.e. Baker pit, & Public Works yards)
9) State exact location(s) of your facilities in bid.
10) Okaloosa County will not accept bids which require an hourly rate for delivery. Bidders must understand that your per ton price must include mileage, fuel, employee costs, etc.
11) Bidders will have to assure the County, in writing, that they will be able to furnish the County’s material requirements, and all materials will meet current Florida Department of Transportation specifications (items 5-11 must be addressed in writing and submitted with bid).
12) The County reserves the right to award contract to one or more bidders or to award the bid to the lowest, most responsive and responsible bidder, taking into consideration plant locations, days and hours of operation, mileage and travel time (to and from) road conditions, facility capacity, adequate number and size of trucks and personnel to meet the County’s daily needs and etc.
13) Inspection – all supplies and workmanship shall be subject to inspection and test at plant site and/or after arrival at destination. In case any articles are found to be defective, or otherwise not in conformity with the specification requirements, the County shall have the right to reject such articles.
14) Payments – the contractor shall be paid upon submission of invoices, in duplicate, to the Okaloosa County Board of Commissioners, Finance Department, 101 E. James Lee Blvd, Crestview, Florida 32536. The prices stipulated herein for articles delivered and accepted. Invoices must show purchase order numbers.
15) Test Data – for materials requiring compliance with FDOT specifications (limerock base) current certified test data reflecting standard materials properties (proctor density, LBR values, etc., shall be provided by the vendor prior to delivery or upon request. The testing shall be conducted not more than 3 months prior to the bid award.
16) Stockpiles – stockpile of material shall be in a configuration agreed upon with the designated Okaloosa County representative.
a) Not exceed a height greater than eight (8) feet when creating stockpiles b) Not reconfigure stockpiles. This will be done by County personnel c) Stockpiles are to be located at County owned pits on Keyser Mill Road and Millside Road (generally known as the Baker pit and Steele pit respectively) if not delivered to a specified location. Yard locations are 1759-A S. Ferdon Blvd, Crestview, Florida & 84 Ready Avenue, Fort Walton Beach, Florida.
Table 1 Standard Sizes of Coarse Aggregate Size No. Nominal Size 1 3.5 to 1.5 inches 2 2.5 to 1.5 inches 24 2.5 to ¾ inch 3 2 inches to 1 inch 357 2 inches to No. 4 4 1.5 inches to ¾ inch 467 1.5 inch to No. 4 5 1 inch to .5 inch 56 1inch to 3/8 inch 57 1 inch to No. 4 6 ¾ inch to 3/8 inch 67 ¾ inch to No. 4 68 ¾ inch to No. 8 7 .5 inch to No. 4 78 .5 inch to No. 8 8 3/8 inch to No. 8 89 3/8 inch to No. 16 9 No. 4 to No. 16 10 No. 4 to 0
