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Basic Information

Reference Number

0000239130

Issuing Organization

Santa Rosa County School Board

Owner Organization

SANTA ROSA COUNTY SCHOOL DISTRICT

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 20-08

Title

Food Service Cafeteria Access Gates

Source ID

PU.AG.USA.1062.C7392651

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Santa Rosa County School District

Purchase Type

One Time Only- Delivery Date:08/01/2020

Piggyback Contract

Description

The Santa Rosa County School Board, Milton Florida, is seeking to have automated access gates installed at various District sites. The below is a brief description of the desired products, services and locations for install:

Install automated controllers for gates (sliding and swinging) with the following:
1. Minimum capabilities:
  1. Accessible by:
    1. Key pad
    2. Fob/Proximity Reader
    3. Garage door type remote control
  2. Capable of setting schedules
  3. Automated exit loop sensor at gate exit
  4. Redundant control systems in case of device or power failure
  5. Allow access for emergency responders
2. Possible additional capabilities:
  1. Remote access
  2. Intercom between the key pad and interior location
Modify, repair or replace existing gates to accommodate automated controllers
Install additional fencing to match existing perimeter security fencing as required to maintain or improve site security. If there is no existing fencing, the new fencing should be six (6) feet tall and chain-link fence fabric.
Visually identify and mark “clear zones” for unimpeded operation of the automated gates
Sites for installation are:
1. Chumuckla Elementary School, 2312 Highway 182, Jay, FL 32565
2. Berryhill Elementary School, 4900 Berryhill Rd, Milton, FL 32570
3. Pea Ridge Elementary School, 4775 School Ln, Milton, FL 32570
4. T.R. Jackson Pre-Kindergarten School, 4950 Susan St, Milton FL 32570
5. Bagdad Elementary School, 4512 Forsyth St, Bagdad FL 32583
6. Holley-Navarre Intermediate School, 1936 Navarre School Rd, Navarre FL 32566
7. West Navarre Primary School, 1955 Lowe Rd, Navarre FL 32566
8. West Navarre Intermediate School, 1970 Cotton Bay Ln, Navarre FL 32566
9. Oriole Beach Elementary School, 1260 Oriole Beach Rd, Gulf Breeze FL 32561

Dates

Publication

06/02/2020 09:14 AM CDT

Question Acceptance Deadline

06/18/2020 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

06/23/2020 03:00 PM CDT

Prebid Conference

06/11/2020 09:00 AM CDT

Contact Information

Travis Fulton

850-983-5130

fultont@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Federally Funded

- Insurance Required

- License Required

- Security Badges

- Warranty Information Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

06/11/2020 09:00 AM CDT

Location

Santa Rosa County School Board, Purchasing Department, 6544 Firehouse Rd, Milton, Florida 32570
Event Note
The Pre-Bid meeting will begin at the Purchasing Department, 6544 Firehouse Rd, Milton, Florida 32570 and then continue with site visits to each of the project locations. Site visits outside this date and the times listed in the Pre-Bid Meeting Schedule of Events document are not authorized. Contractors must attend the meeting beginning at 6544 Firehouse Rd, Milton, Florida 32570 before being permitted to attend the project site visits. Once the meeting has concluded at the Purchasing Department and as a group, the site visits will proceed in the following order:
1. Chumuckla Elementary School
  
  Berryhill Elementary School
  
  Pea Ridge Elementary School
  
  Bagdad Elementary School
  
  T.R. Jackson Pre-Kindergarten School
  
  Holley-Navarre Intermediate School
  
  West Navarre Primary School
  
  West Navarre Intermediate School
  
  Oriole Beach Elementary School
Please download the Pre-Bid Meeting Schedule of Events Document for the expected times at each location.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Form	Company Contact Information	Yes	No
Drug Free Work Place Form	Drug Free Workplace Form	Yes	No
Public Entity Crimes Form	Public Entity Crimes Form	Yes	No
Certification Regarding Lobbying Form	Certification Regarding Lobbying Form	Yes	No
Disclosure of Lobbying Activities Form	Disclosure of Lobbying Activities Form	No	No
Conflict of Interest Certification Form	Conflict of Interest Form	Yes	No
Business Proposal	Business Proposal (including company history, References, copy of the current Contractor’s License, detailed project description)	Yes	No
No entries

Additional Bidding Instructions

All proposals must be submitted electronically through the Florida Purchasing Group, located at https://www.floridabidsystem.com.
Only the names of the companies submitting a bid will be called out at the RFP opening per Florida Statute 119.071.
Proposals submitted will be publicly reviewed in the Director of Purchasing and Contract Administrator’s office at 3:30PM CDT, June 23, 2020.

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.