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Basic Information

Reference Number

0000331987

Issuing Organization

Santa Rosa County School Board

Owner Organization

Maintenance

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 23-11-SP

Title

Security System Monitoring, Maintenance, and Repair

Source ID

PU.AG.USA.1062.C15416201

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Various Schools in Santa Rosa County, FL

Purchase Type

Term: 02/23/2024 12:00 AM CST - 02/22/2029 11:59 PM CST
Option: Renew for 5 additional one year periods

Piggyback Contract

Yes

Description

The Santa Rosa County School Board, Milton Florida, solicits your company to submit a proposal on “RFP 23-11-SP Security System Monitoring, Maintenance and Repair” as listed in this proposal request. All terms and conditions below are a part of this proposal request. No proposals will be accepted unless these terms and conditions have been met. Monitoring of all fifty (50) Santa Rosa County School District security alarm account/systems and providing time and material maintenance-repairs on all systems. Note: Some locations have two or more control/communicator panels. To the best of the School District’s knowledge Security Control types in service include but may not be limited to: Sentrol/Moose Z1100E, Sentrol/Moose Z1100 system I, Sentrol/Moose Z900, Sentrol/Moose Z700, DTI Security DSS 550, DSC 832, Guardware EE-6 (local alarm), invonics FA400 wireless system (local Alarm). Reporting zones per account vary from 4 to 16 with an average of 8.6 zones per account. It is the responsibility of the contractor to verify all information, there is no assurance as to the accuracy of the information provided above.

A mandatory pre-proposal meeting is set for October 24, 2023 at 9:00AM CT. Please download documents for further information.

Dates

Publication

10/11/2023 02:39 PM CDT

Question Acceptance Deadline

10/27/2023 03:00 PM CDT

Questions are submitted online

Yes

Closing Date

11/27/2023 03:00 PM CST

Prebid Conference

10/24/2023 09:00 AM CDT

Contact Information

Sonja Perkins

850-983-5130

perkinss@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- License Required

- Onsite Maintenance Required

- Security Badges

- Warranty Information Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

10/24/2023 09:00 AM CDT

Location

6544 Firehouse Road, Milton, FL 32570

Event Note

Located in Maintenance Building, Building # 2, Upstairs Conference Room
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Certification	Outside of the scope of certification requirements of this soliciation, does your company posess other pertitant certifications? Please list.	No
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	Yes
Conflicts	Are there any potential or perceived conflicts of interest with respect to this contract?	No
Employee Certification	Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade?	No
Pricing Guarantee	What is your company's pricing guarantee?	No
Subcontractors	Do you intend to sub-contract all or part of this work to another entity?	No
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	Yes
Value Add Services	Does your company offer other value added services outside the scope of work requested? Please explain	No

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Form	Proposal Form	Yes	No
Drug Free Workplace Form	Drug Free Workplace Form	Yes	No
Sworn Statement of Public Entity Crimes Form	Public Entity Crimes Form	Yes	No
Certification Regarding Lobbying Form	Certification Regarding Lobbying Form	Yes	No
Disclosure of Lobbying Activities Form	Disclosure of Lobbying Activities Form	No	No
Conflict of Interest Certification	Conflict of Interest Certification Form	Yes	No
E-Verify Requirements	E-Verify Form	Yes	No
Business Proposal	Company Business Proposal	Yes	No
BASA Certification	Burglar Alarm Systems Agent Certification	Yes	No
No entries

Additional Bidding Instructions

Include the following in your Business Proposal:

Company history and staffing structure
Name and location of monitoring Company
Three references to include Company name, contact person, address and phone number

Pricing does NOT go in this evelope. Include pricing in Evelope #2.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Pricing Documentation	Yes	No
No entries

Additional Bidding Instructions

Envelope #2 is pricing only.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.