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Basic Information

Reference Number

0000321217

Issuing Organization

City of Peoria

Owner Organization

Information Systems

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

07-23

Title

Computer Aided Dispatch, Law Enforcement RMS, Fire RMS

Source ID

PU.MU.USA.2406949.C13776326

Details

Location

United States, Illinois, Peoria County

Piggyback Contract

Description

The City of Peoria, Illinois (“the City”) is soliciting proposals from firms for a multi-agency Public Safety emergency response information system (the “System”). The agencies participating in this RFP are:

Peoria Emergency Communications Center
Peoria Police Department
Peoria Fire Department
Peoria Information Systems Department
Peoria County Sheriff’s Office
Peoria County State’s Attorney Office
Peoria County Emergency Telephone System Board
Peoria County Probation and Court Services
Bartonville Police Department
Chillicothe Police Department
Chillicothe Fire Department
Peoria Heights Police Department
Peoria Heights Fire Department
Bradley University Police Department
County of Peoria Ambulance Services[1]
Washington Volunteer Fire Department and Rescue Squad
Friends of Bartonville Volunteer Fire Department and Rescue Squad
Trivoli Volunteer Fire Department
Elmwood Volunteer Fire Department
Glasford Volunteer Fire Department

The City and its partner agencies would like to modernize the core public safety software systems in use throughout the region. Proposals from qualified firms should address the design, implementation, and support of integrated commercial-off-the-shelf (COTS) applications for:

CAD – Computer Aided Dispatch
Mobile – Mobile Computing Application
LRMS – Law Enforcement Records Management System
FRMS – Fire Records Management System
PCR – Patient Care Reporting System

Proposals may be submitted in the following packages:

CAD, Mobile, LRMS, and FRMS. Vendors will be required to propose a standard or custom interface to a FRMS solution in the event the City selects a different FRMS vendor.
CAD, Mobile, and LRMS. Vendors will also be required to propose a standard or custom interface to a FRMS solution.
FRMS (including PCR). Vendors will also be required to bid a standard or custom interface to a CAD solution.

For all options, vendors may propose their own applications or form partnerships with third parties. In the event two or more vendors partner to provide a joint solution, a Prime Contractor is required. Where a Prime Contractor is designated, it is expected that the Prime Contractor will provide the implementation, training, maintenance, and other services described within this RFP. The City reserves the right to make a partial award and/or request the replacement of subcontractor(s).

Dates

Publication

05/24/2023 02:03 PM CDT

Bid Intent

Not Available

Question Acceptance Deadline

06/13/2023 05:00 PM CDT

Questions are submitted online

Yes

Closing Date

08/01/2023 02:00 PM CDT

Prebid Conference

06/20/2023 10:30 AM CDT

Contact Information

Justin Danyus

309-494-8507

jdanyus@peoriagov.org

Rob Whitney

3094948108

rwhitney@peoriagov.org

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

06/20/2023 10:30 AM CDT

Location

Virtual Conference

Event Note

A virtual Pre-Proposal Conference is scheduled forJune 20, 2023 at 10:30AM local time.A link to the virtual conference will be posted to the City’s Purchasing website no later than one week in advance.

The Pre-Proposal Conference isnotmandatory,but Proposers are highly encouraged to attend. The City shall have key personnel in attendance to answer questions and discuss issues that may arise.Proposers are expected to raise any questions or issues they have concerning the RFP document at this point in the process. In order for questions to be answered at the Conference, they shall be submitted via email to the RFP Coordinator by2:00 PM local time on June 13, 2023. Questions not submitted in advance may be asked at the Pre-Proposal Conference but may or may not be answered at the Conference. Please note that questions submitted by the aforementioned deadline will not necessarily be answered at the Conference.
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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

ELECTRONIC SUBMISSION – Proposals must be electronically submitted.

OPTIONAL MAILING OF PROPOSALS – Physical proposals are not required. However, for those vendors wishing to mail additional copies of their proposals, responses may be mailed or delivered to:CITY OF PEORIA, ILLINOIS PURCHASING DEPARTMENTAttn:
Justin Danyus, Purchasing Manager
419 Fulton Street, Room 108
Peoria, IL 61602

RFP ENVELOPE IDENTIFICATION – For vendors wishing to submit physical copies of their proposal in addition to their electronic submission via BidNetDirect.com, Proposers shall submit their response in two separate sealed envelopes, one for the Functional Proposal and one for the Cost Proposal. Each envelope shall be clearly labeled with the organization/individual name and address. Proposers are requested to indicate in the LOWER LEFT HAND CORNER OF THEIR ENVELOPE THE ITEM BEING REQUESTED, REQUEST NUMBER, DATE, AND TIME THE REQUEST IS DUE.

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements.