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Basic Information

Reference Number

0000249077

Issuing Organization

City of Medford

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

21-0392

Title

Library Cleaning/Janitorial Services

Source ID

PU.AG.USA.1736143.C11807426

Details

Location

United States, Massachusetts, Middlesex County

Piggyback Contract

Description

The City of Medford invites sealed proposals from qualified cleaning/janitorial services firms for cleaning services at the Library for a period of up to one year, beginning January 1, 2021, and ending December 31, 2021, renewable at the City’s sole option for six (6) consecutive one (1)-month terms, with a maximum end date for the Contract of June 30, 2022. The Library is presently in a temporary space, while a new Library is being built, and this RFP is intended to cover the period of time until the new Library is opened which is projected to be November of 2020. This contract is subject to appropriations on a fiscal year basis. All proposals are subject to the provisions of M.G.L. c. 30B, §6.

Dates

Publication

11/19/2020 08:30 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

12/02/2020 02:00 PM EST

Questions are submitted online

Yes

Closing Date

12/07/2020 02:00 PM EST

Job-Walk Visit

11/30/2020 10:00 AM EST

Job-Walk Visit

12/01/2020 10:00 AM EST

Contact Information

Nina Nazarian

781-393-2464

nnazarian@medford-ma.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Insurance Required

- Training Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

11/30/2020 10:00 AM EST

Location

200 Boston Avenue, Medford

Event Note

Given the COVID-19 state of emergency, the City will provide two (2) by-appointment-only opportunities for potential bidders to take a guided tour through the Library. Only one representative per company will be allowed to make an appointment. The site visits will occur on the following dates:
i. Monday, November 30th at 10:00 AM; and
ii. Tuesday, December 1st at 10:00 AM
B. Appointments can be made by emailing Nina Nazarian at nnazarian@medford-ma.gov and must requested 24 business hours in advance of the scheduled site visit. Each site visit will be limited to 4 attendees. Additional appointment times will be added by addendum, if necessary. Each attendee is required to properly wear a face mask in accordance with the Centers for Disease Control (CDC) guidelines. All attendees are required to socially distance wherever possible.
C. Questions will not be answered during the site visits. All questions must be submitted in writing in accordance with Section 4 of the RFP.
Event Type

Job-Walk Visit

Attendance

Recommended

Event date

12/01/2020 10:00 AM EST

Location

200 Boston Avenue, Medford

Event Note

Given the COVID-19 state of emergency, the City will provide two (2) by-appointment-only opportunities for potential bidders to take a guided tour through the Library. Only one representative per company will be allowed to make an appointment. The site visits will occur on the following dates:
i. Monday, November 30th at 10:00 AM; and
ii. Tuesday, December 1st at 10:00 AM
B. Appointments can be made by emailing Nina Nazarian at nnazarian@medford-ma.gov and must requested 24 business hours in advance of the scheduled site visit. Each site visit will be limited to 4 attendees. Additional appointment times will be added by addendum, if necessary. Each attendee is required to properly wear a face mask in accordance with the Centers for Disease Control (CDC) guidelines. All attendees are required to socially distance wherever possible.
C. Questions will not be answered during the site visits. All questions must be submitted in writing in accordance with Section 4 of the RFP.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries