The Charter Township of Bloomfield, Michigan (“the Township”) is seeking quotations from
qualified developers and resellers to supply and provide software and support services for a
cloud-based document management system (DMS). The proposed DMS will create and maintain a
repository of digital documents and their associated metadata to support the Township’s business
operations and public services.
The Township wants a complete, fully operational cloud-based DMS solution. Implementation support
services will include, but will not necessarily be limited to, product configuration, database
setup, product testing, and training.
The proposed DMS will store documents created by office productivity applications, email
messages and attachments, document images generated by scanning paper records, and other digital
documents created and received by Township departments in the course of their work.
The proposed DMS implementation will begin with a pilot installation in one or two departments to
be selected by the Township. Thereafter, the DMS will be rolled out at a measured pace to
other Township departments and offices. The timetable for the rollout will be determined by the
Township’s experience in the pilot installation.
At the outset, the Township will acquire a sufficient number of user licenses to meet its
immediate needs, but any proposed DMS product must be fully and conveniently scalable to allow the
future addition of user licenses.
If pricing is based on named user licenses, bidders must provide pricing for 50 named users.
If pricing is based on current user licenses, bidders must provide pricing for 30 concurrent users.
