Summary of Specifications:
INVITATION TO BID The City of Auburn Hills, Michigan, is accepting sealed bids for Weed Cutting until March 10, 2009 at 1:00 p.m. (Eastern Standard Time) at the office of the City Clerk, 1827 N. Squirrel Road, Auburn Hills, Oakland County, Michigan 48326. INSTRUCTIONS TO BIDDER The successful bidder must be readily available to carry out terms of the contract. Failure to comply with standards specified by the City constitutes a breach of contract. 1. Contractor must have a minimum of two (2) tractors with mowers and trim equipment to include a push mower for residential yards. Mowers are to meet all current MIOSHA and DOT safety standards. All equipment has to be available for City inspection. Owner must provide proof of ownership. Contractor must have sufficient number of operators available to respond to work call out. There shall be evidence of compliance with this paragraph prior to awarding of a contract. Additional equipment will include weed whips, push mowers, gloves, eye protection, and whatever is needed to cut grass as required in a safe manner. Lack of required equipment or equipment which fails inspection could result in bid rejection. 2. Tractor and equipment must be transported by truck and trailer on all main highways. 3. All work shall be performed in accordance with the best modern practice and workmanship of the highest quality. 4. Contractor must be able to provide service within 24 hours after call out, commencing May 1st through October 15th, 2009. 5. All lots or parcels ordered to be cut shall include cutting to the edge of the road, this includes the abutting street right-of-way lying between the curb and sidewalk or the drainage course (ditches) paralleling the street, and shall also include cutting by hand along fence lines, piles of debris or earth and around trees, bushes or sink holes. 6. Contractor must be able to cut weeds and grass within 3 inches from existing grade. 7. All parcels and lots will be cut to a depth of 165 feet or the depth of the lot, whichever is lesser from any street abutting the property. 8. Contractor shall furnish all labor, tools, equipment, materials and shall perform all work called for and described in the contract relating to weed cutting in the City. 9. Contractor shall at all times, with each mowing unit, provide a satisfactory first aid kit. All accidents, injuries or damages to property shall be reported in writing. 10. All trees and shrubs shall be preserved. 11. Contractor will be provided with lists of parcels and lots to be mowed which are in violation of the Code of Ordinances, Article II, Section 78-26 through 78-32 (Ordinance 417, 510, 629, 769 & 807.) 12. Contractor shall submit to the City, on a weekly basis, a list of lots cut and charges therefore. Full description and charges of parcels cut required before payment can be made. 13. In the event the contractor fails to start work and perform the work as required under the contract, the City, upon seven (7) days written notice, may take such action deemed necessary to cause the work to be performed. Any additional costs for said work will be deducted from monies due the contractor or the City may take such other actions as provided for by the contract. 14. Contractor bid must include their costs for operators, equipment, insurance, billing, travel and supervision. 15. Bids should be submitted as costs per hour for all work on lots, parcels or acreage. All work will be charged in one quarter (1/4) hour segments for actual work required. 16. City of Auburn Hills shall have first priority on weed cutting. 17. Contractor shall not be permitted to assign or transfer this contract to another party, company, partnership or corporation or sublet any part of the work embraced by it without the specific consent and approval in writing from the Council of the City of Auburn Hills. 18. The Contractor whose bid proposal is accepted will furnish, at his own expense, a performance bond in the amount of ten thousand ($10,000) dollars made in favor of the City of Auburn Hills, release of which is conditioned upon the faithful performance of the contractor’s duties as set forth in this Contract Document, provided, however, that the performance of the bonding company under the term of this contract shall in no event exceed twelve (12) months from the date of default of the Contractor. “Said performance bond will be provided to the City prior to April 20, 2009. Failure to provide required bond will be considered a default and the bill will be rejected.” Should the contractor fail, neglect or refuse to perform his duties under contract, the City shall exercise its right to call upon the Bonding Company issuing the Performance Bond to take over the duties vacated by default for a period not to exceed twelve (12) months following the date of such default. The Performance Bond must be presented to and accepted by the City and before contract negotiations can be considered as complete. The contractual liability exclusion in both the general and automobile comprehensive liability insurance must be waived. 19. The contractor shall indemnify and save harmless the City and its employees for and from all claims, demands, payments, suits, actions, discoveries and judgments, of every name and description, brought or recovered against them or either/or any of them for or on account of any personal injuries or damages to property received or sustained by any person or persons whomsoever by reason of any act or omission of the said contractor or his agents, servants, or his contractors in the performance of said work, or by or in consequence of any negligence or carelessness in connection with the same or on account of the death of or injuries to persons who shall be engaged on or about the work to be performed under this contract; and on account of liability or obligation imposed directly or indirectly upon the City, and its employees, by reasons of any law of the State of Michigan or the United States, now existing or which shall hereafter be enacted imposing liability or obligation, or providing for the compensation to any person or persons on account of or arising from the death of or injuries to employees. 20. Said contractor shall pay, settle, compromise and procure the discharge of any and all such claims and all such losses, damages, expenses, liabilities and obligations and shall defend, at his own cost and expense, any and all claims, demands, suits and actions made or brought against the City and all its employees for or upon any such claim. In case contractor shall fail, neglect or refuse to comply with any of the provisions of this paragraph, the City may, in order to protect himself and its employees from liability
