PROJECT NAME: Carpet Replacement – Request for Proposals
ISSUANCE DATE: February 2, 2018
CLOSING DATE: February 22, 2018
INTRODUCTION
The City of Berkley is seeking to purchase new carpet and have it installed at the Berkley Public Library located at 3155 Coolidge in Berkley, Michigan.
BID SUBMISSION
Bids on the attached “Bid Proposal Form” as well as the authorized representative form, vendor references form, non-collusive affidavit, conflict of interest disclosure form, hold harmless and indemnity form, and Iran business relationship affidavit are to be submitted electronically via the Michigan Inter-governmental Trade Network (MITN).
Time and Date:
The deadline for the final receipt of bids is 11:00 a.m., local time, on Thursday, February 22, 2018. Bids will be opened at that time at 3338 Coolidge Highway, Berkley, MI 48072. Bids must be submitted via MITN. Late bids will not be opened or considered. Bids without non-collusive certificate or hold harmless will not be read or accepted.
A mandatory, pre-bid meeting is scheduled for Monday, February 12 at 10:30 a.m. The meeting will take place at the Berkley Public Library, 3155 Coolidge Hwy., Berkley, Michigan 48072.
The City of Berkley does not discriminate in its employment or any other programs or activities on the basis of sex, race, color, age height, weight, marital status, national origin, religion, arrest record, or disability.
We provide reasonable accommodation for qualified individuals with a disability, if requested.
The City of Berkley reserves the right to accept or reject any or all bids and to waive any defects, informalities or irregularities in the bids, when deemed to be in the best interest of the City. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the City Council, the public interest will be better served.
SCOPE OF WORK
The meeting room and teen room get heavy use by those visiting the library. Carpet tiles have been selected for ease of replacement in the case of spills or damage. The meeting room is approximately 38’ by 24’. Carpet will also be installed in the meeting room closet spaces. The teen room is approximately 24’ by 16’. Installation of carpet in the teen room will require removing the bottom shelf, carpeting around shelf frame, and then re-installing bottom shelf as found originally. Contractor will remove and dispose of all carpet replaced during this project. A 5% attic stock of carpet tiles for both spaces must be included.
- Meeting Room Carpet: Interface MEET: Collection-First Option: Style 19DR302500: Color 180776 Marine
- Teen Room: Interface Psychedelic: Collection-Chenille Warp & Patterns: Style 1463102500: Color 1459 Hindsight
A minimum of a 15 year warranty on carpet is required.
The proposal shall include all items necessary to complete the work, including delivery and handling costs. A complete job is required pursuant of the terms of this contract, therefore any labor, material equipment, overhead, profits, incidental items and associate taxes not specifically mentioned, but necessary for completeness will be considered incidental to the work and no separate or additional payment will be made.
Please email mchurch@berkley.lib.mi.us with any questions by Thursday, February 15, 2018 at 2:00 p.m.
Non-Discrimination:
The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.
Solicitation for subcontracts, including procurements of materials and equipment:
In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and relative to non-discrimination on the grounds of race, color, or national origin.
Sanctions for Non-Compliance:
In the event of the contractor’s non-compliance with the non-discrimination provisions the City of Berkley shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or
b. Cancellation, termination or suspension of the contract, in whole or in part.
BIDS SHALL REMAIN OPEN TO ACCEPTANCE AND SHALL BE IRREVOCABLE FOR A PERIOD OF 90 DAYS AFTER THE BID OPENING.
Contingent upon City Council acceptance of the bid and award of the contract, the orders will be placed after March 5, 2018. All carpet must be received and installed by June 29, 2018.
INSURANCE REQUIREMENTS
The awarded Contractor shall not commence work under this Contract, until he/she has obtained the insurance required under this paragraph, nor shall the Contractor permit a Subcontractor to commence work on his/her subcontract, until he/she has obtained the insurance herein required. “All insurance companies shall be presently licensed to do business in the State of Michigan and be acceptable to the City of Berkley.”
WORKER’S COMPENSATION:
The Contractor shall maintain, during the life of this contract, Worker’s Compensation Insurance for all of his/her employees who engage in the work to be performed; and, in case any work is sublet, the Contractor shall require the Subcontractor to provide similar insurance for all of the latter’s employees who engage in the work.
GENERAL LIABILITY INSURANCE:
The Contractor shall procure and maintain, during the life of this contract, commercial general liability insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limit, Personal Injury, Bodily Injury and Property Damage.
OWNER’S AND CONTRACTOR’S PROTECTIVE LIABILITY INSURANCE:
The Contractor shall procure and maintain during the life of this contract, Owner’s and Contractor’s Protective Liability Insurance, naming the City of Berkley as a “Named Insured” with the limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limit, Personal Injury, Bodily Injury and Property Damage. The Contractor shall require each of his/her Subcontractors to procure and maintain, during the life of the subcontract, Subcontractor’s Public Liability and Property Damage Insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limits, Personal Injury, Bodily Injury and Property Damage.
CONTRACTOR’S MOTOR VEHICLE BODILY INJURY AND PROPERTY DAMAGE INSURANCE:
The Contractor shall procure and maintain, during the life of this contract, Motor Vehicle Liability Insurance, including all applicable No-Fault Coverage, with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and or aggregate Combined Single Limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include all owned, all non-owned and hired vehicles.
PROOF OF INSURANCE:
The Contractor shall provide the City of Berkley, at the time this contract is returned for execution, the certificates and policies listed below. A guarantee that thirty (30) days notice will be given to the City of Berkley, prior to cancellation of, or change in, any insurance coverage, shall be endorsed on each certificate and policy. Four (4) copies of the Certificate of Coverage of Contractor’s Worker’s Compensation Insurance. Four (4) copies of the Certificate of Coverage of Contractor’s Public Liability and Property Damage Insurance. Four (4) copies of the Certificate of Coverage of Contractor’s Motor Vehicle Bodily Injury and Property Damage Insurance covering owned, hired and non-owned vehicles. Original policy, or original binder pending issuance of policy of Owner’s and Contractor’s Protective Public Liability and Property Damage Insurance.
ADDITIONAL INSURED:
Commercial Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following shall be Additional Insured:
“The City of Berkley, including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, employees and volunteers thereof.”
INDEMNIFICATION/HOLD HARMLESS:
To the fullest extent permitted by law, The Contractor shall indemnify, defend and save harmless, the City of Berkley, and its elected and appointed officials, employees, agents and volunteers from and against all claims, demands, suits, liability, damages, loss or expense (including attorney’s fees) for property damage or personal injury, including bodily injury arising out of, or in the performance of the work under this contract.
