PROJECT NAME: Library Parking Lot Project – Request for Proposals
ISSUANCE DATE: April 22, 2019
CLOSING DATE: May 8, 2019
INTRODUCTION
The City of Berkley, Michigan desires to engage the services of a qualified contractor to perform various repair and maintenance activities at the existing Library parking lot located at 3155 Coolidge Highway. The parking lot is approximately 23,000 square feet in size.
BID SUBMISSION
Bids on the attached “Bid Proposal Form” as well as the authorized representative form, vendor references form, non-collusive affidavit, conflict of interest disclosure form, hold harmless and indemnity form, and Iran business relationship affidavit are to be submitted electronically via BidNet Direct/Michigan Inter-governmental Trade Network (MITN).
Time and Date:
The deadline for the final receipt of bids is 3:00 p.m., local time, on Wednesday, May 8, 2019. Bids will be opened at that time at 3338 Coolidge Highway, Berkley, MI 48072. Bids must be submitted electronically via BidNet Direct/MITN. Late bids will not be opened or considered. Bids without signed non-collusive certificate and hold harmless will not be read or accepted.
The City of Berkley does not discriminate on the basis of sex, race, color, age height, weight, marital status, national origin, religion, arrest record, or disability.
We provide reasonable accommodation for qualified individuals with a disability, if requested.
Each bidder shall personally inspect the site of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. Failure or omission of any bidder to examine any form, instrument, or other document, visit the site and acquaint themselves with the existing conditions, shall in no way relieve them from any obligation with respect to their bid or to the contract, or entitle them to additional compensation.
The City of Berkley reserves the right to accept or reject any or all bids and to waive any defects, informalities or irregularities in the bids, when deemed to be in the best interest of the City. The City reserves the right to accept a bid higher than the low bid, when in the opinion of the City Council, the public interest will be better served.
Please email mchurch@berkleymich.net with any questions by Tuesday, May 7, 2019 at 2:00 p.m.
SCOPE OF WORK
The City of Berkley would like to receive bids for the Library Parking Lot Project, which includes four (4) primary tasks as outlined below:
-
-
-
-
-
-
- Asphalt Repair
- 1,000 square feet of 5” hot mix asphalt repair in several locations to be determined by contractor and library director
-
-
-
-
-
- Crack Seal
- Blow clean all cracks with compressed air
- Seal cracks in asphalt pavement with hot poured rubber joint compound
- Overband any open previously sealed cracks
-
-
-
-
-
- Sealcoat
- Power wash existing lot
- Work shall include oil/gas spot priming and grass/weed removal to promote adhesion of the sealcoat
- Surface must be free all debris and dry immediately preceding sealcoat application
- Sealcoat shall not be applied when ambient temperature is less than 55 degrees Fahrenheit or above 90 degrees Fahrenheit
- Sealcoat shall not be applied within 24 hours of forecasted rain or freezing temperatures
- Apply two (2) coats of skid resistant coal tar emulsion to entire parking lot
- Use of hand squeegee or brush application is to be restricted to places not accessible to the mechanized equipment or to accommodate neat trim work at curbs, etc.
- Coverage rates- First coat - 0.10-0.12 gallon of undiluted sealer/sq. yard and second Coat-0.06-0.08 gallon of undiluted sealer/sq. yard
- The final coat must be allowed to dry a minimum of eight hours of good daylight drying conditions before opening to traffic
- Sealcoat shall be uniform and free of lumps or other inconsistencies
-
-
-
-
-
- Striping
- Pavement markings shall be reestablished in kind
- Four arrow symbols shall be painted to direct the one-way flow of traffic
- Measure and caulk new line locations for straight and crisp results
- Apply two (2) coats of 4” waterborne paint (yellow and blue) with glass reflective beads
TIMING & SCHEDULE
All work will be performed between the library’s closing on a Friday at 6:00 p.m. and reopening on a Monday at 9:00 a.m. Saturday and Sunday on a mutually agreeable weekend will be fully available for the project.
The project shall be completed within sixty (60) days of written notice of award.
The proposal shall include all items necessary to complete the work, including delivery and handling costs. A complete job is required pursuant of the terms of this contract, therefore any labor, material equipment, traffic control, overhead, profits, incidental items and associate taxes not specifically mentioned, but necessary for completeness will be considered incidental to the work and no separate or additional payment will be made.
SUBCONTRACTORS
Subcontractors are not allowed without prior written consent from the City. Any subcontractor, if approved, shall be bound by the terms and conditions of this contract.
WARRANTY
All equipment supplied, workmanship, and material under this contract shall be fully guaranteed by the contractor for a minimum period of one (1) year from the date the project is completed. Any defects of workmanship or materials shall be fully corrected by the contractor (including parts and labor) without cost to the City.
Non-Discrimination:
The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors or suppliers, including procurements of materials and leases of equipment.
Solicitation for subcontracts, including procurements of materials and equipment:
In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and relative to non-discrimination on the grounds of race, color, or national origin.
Sanctions for Non-Compliance:
In the event of the contractor’s non-compliance with the non-discrimination provisions the City of Berkley shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or
b. Cancellation, termination or suspension of the contract, in whole or in part.
BIDS SHALL REMAIN OPEN TO ACCEPTANCE AND SHALL BE IRREVOCABLE FOR A PERIOD OF 90 DAYS AFTER THE BID OPENING.
Contingent upon City Council acceptance of the bid and award of and entry into a written contract, the project will be scheduled after May 20, 2019.
INSURANCE REQUIREMENTS
The awarded Contractor shall not commence work under this Contract, until he/she has obtained the insurance required under this paragraph, nor shall the Contractor permit a Subcontractor to commence work on his/her subcontract, until he/she has obtained the insurance herein required. “All insurance companies shall be presently licensed to do business in the State of Michigan and be acceptable to the City of Berkley.”
WORKER’S COMPENSATION:
The Contractor shall maintain, during the life of this contract, Worker’s Compensation Insurance for all of his/her employees who engage in the work to be performed; and, in case any work is sublet, the Contractor shall require the Subcontractor to provide similar insurance for all of the latter’s employees who engage in the work.
COMMERCIAL GENERAL LIABILITY INSURANCE:
The Contractor shall procure and maintain, during the life of this contract, commercial general liability insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limit, Personal Injury, Bodily Injury and Property Damage.
OWNER’S AND CONTRACTOR’S PROTECTIVE LIABILITY INSURANCE:
The Contractor shall procure and maintain during the life of this contract, Owner’s and Contractor’s Protective Liability Insurance, naming the City of Berkley as a “Named Insured” with the limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limit, Personal Injury, Bodily Injury and Property Damage. The Contractor shall require each of his/her Subcontractors to procure and maintain, during the life of the subcontract, Subcontractor’s Public Liability and Property Damage Insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limits, Personal Injury, Bodily Injury and Property Damage.
CONTRACTOR’S MOTOR VEHICLE BODILY INJURY AND PROPERTY DAMAGE INSURANCE:
The Contractor shall procure and maintain, during the life of this contract, Motor Vehicle Liability Insurance, including all applicable No-Fault Coverage, with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and or aggregate Combined Single Limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include all owned, all non-owned and hired vehicles.
PROOF OF INSURANCE:
The Contractor shall provide the City of Berkley, at the time a contract is returned for execution, the certificates and policies listed below. A guarantee that thirty (30) days notice will be given to the City of Berkley, prior to cancellation of, or change in, any insurance coverage, shall be endorsed on each certificate and policy. Four (4) copies of the Certificate of Coverage of Contractor’s Worker’s Compensation Insurance. Four (4) copies of the Certificate of Coverage of Contractor’s Public Liability and Property Damage Insurance. Four (4) copies of the Certificate of Coverage of Contractor’s Motor Vehicle Bodily Injury and Property Damage Insurance covering owned, hired and non-owned vehicles. Original policy, or original binder pending issuance of policy of Owner’s and Contractor’s Protective Public Liability and Property Damage Insurance.
ADDITIONAL INSURED:
Commercial Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following shall be Additional Insured:
“The City of Berkley, including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, employees and volunteers thereof.”
INDEMNIFICATION/HOLD HARMLESS:
To the fullest extent permitted by law, the Contractor shall indemnify, defend and save harmless, the City of Berkley, and its elected and appointed officials, employees, agents and volunteers from and against all claims, demands, suits, liability, damages, loss or expense, including attorney’s fees, for property damage or personal injury, including bodily injury, arising out of the performance of the work under this contract.
CITY OF BERKLEY MICHIGAN
LIBRARY PARKING LOT PROJECT
Authorized Representative
The City is seeking a contractor that is conscientious, has integrity, and is able to complete the work in a timely manner. The successful contractor must perform the work in an appropriate manner while on City premises.
Provide the name, title and contact information for the individual authorized to represent your company.
AUTHORIZED SIGNATURE
PRINT NAME & TITLE
COMPANY NAME
ADDRESS
CITY STATE ZIP
PHONE NUMBER
_______________________________
EMAIL ADDRESS
CITY OF BERKLEY: BERKLEY PUBLIC LIBRARY
BID PROPOSAL FORM FOR LIBRARY PARKING LOT PROJECT
The undersigned hereby proposes to deliver the following described service and certifies that this proposal is in accordance with the terms and specifications, as prepared by the City of Berkley, subject only to those exceptions as noted below. The City reserves the right to accept or reject any part of this entire proposal. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the City Council, the public interest will be better served. The undersigned declares that this proposal is made in good faith and without collusion or affiliation with any other person or persons bidding on the same service.
- Asphalt Repair $
- Crack Seal $
- Sealcoat $
- Striping $
Total Cost $
CITY OF BERKLEY: BERKLEY PUBLIC LIBRARY
BID PROPOSAL FORM FOR LIBRARY PARKING LOT PROJECT
Company
Name of Primary Contact
Address
Phone number
Email address
The undersigned hereby proposes to deliver the following described service and certifies that this proposal is in accordance with the terms and specifications, as prepared by the City of Berkley, subject only to those exceptions as noted below. The City reserves the right to accept or reject any part of this entire proposal. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the City Council, the public interest will be better served. The undersigned declares that this proposal is made in good faith and without collusion or affiliation with any other person or persons bidding on the same service.
Contact Person Organization Phone / Email
CITY OF BERKLEY MICHIGAN
LIBRARY PARKING LOT PROJECT
Vendor References
Use this form to provide the names, and contact information for three references (firms) for whom similar services have been provided in the past 2 years. Failure to provide qualified references may be grounds for disqualification of your bid.
REFERENCE 1:
COMPANY NAME:
ADDRESS:
TELEPHONE:
CONTACT PERSON:
CONTRACT DATE:
DESCRIPTION OF WORK:
REFERENCE 2:
COMPANY NAME:
ADDRESS:
TELEPHONE:
CONTACT PERSON:
CONTRACT DATE:
DESCRIPTION OF WORK:
REFERENCE 3:
COMPANY NAME:
ADDRESS:
TELEPHONE:
CONTACT PERSON:
CONTRACT DATE:
DESCRIPTION OF WORK:
CITY OF BERKLEY MICHIGAN
NON-COLLUSIVE AFFIDAVIT
THIS AFFIDAVIT SHALL BE SUBMITTED WITH AND MADE A PART OF EACH AND EVERY BID PROPOSAL TO THE CITY OF BERKLEY, MICHIGAN
STATE OF MICHIGAN
COUNTY OF OAKLAND
__________________________, BEING DULY SWORN
deposes and says that:
- The bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition; and
- The contents of the bid have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid and will not be communicated to any such person prior to the official opening of the bid.
3. The undersigned is duly authorized to execute this affidavit on behalf of the bidder.
Subscribed and sworn to before me this
_______ day of ____________ 20___
a notary public in and for said County.
______________________________________
Notary Public
My commission expires: __________________
________________________________________
Authorized Signature
_________________________________________
Printed Name of Signatory
__________________________________________
Company Name
__________________________________________
Address
_________________________________________
City State Zip Code
_________________________________________
Area Code & Phone Number
Please note: City of Berkley employees cannot notarize this document.
CITY OF BERKLEY MICHIGAN
CONFLICT OF INTEREST DISCLOSURE FORM
Date:
Name:
Title:
Company:
Address:
Please describe any relationships, transactions, positions you hold (as owner, director or volunteer of a for profit or nonprofit organization) or other circumstances you believe could contribute to an actual or perceived conflict of interest between the City of Berkley and your personal interest. (Use additional paper if necessary.)
____ I have the following conflict of interest to report.
____ I have the following potential conflict of interest to report.
____I have no circumstances that I believe could contribute to an actual or perceived conflict of interest.
Signature:
Date:
CITY OF BERKLEY MICHIGAN
HOLD HARMLESS AND INDEMNITY FORM
PURPOSE:
To the fullest extent permitted by law, the Contractor expressly agrees to indemnify and hold harmless the City of Berkley (City), Its elected and appointed officials, its employees and volunteers and others working on behalf of the City, from and against all loss, cost, expense, damage, liability or claims (whether groundless or not) arising out of bodily injury, sickness or disease (including death resulting at any time there from) which may be sustained or claimed by any person or persons.
This includes damage or destruction of any property (including loss of use) based on any act or omission (negligent or otherwise) of the Contractor or anyone acting on its behalf in connection with or incident to this agreement.
The Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder. In the event of any suit, action or proceeding, the Contractor shall pay:
- Any and all judgments which may be recovered.
- Any and all expenses, including, but not limited to, costs, attorneys’ fees and settlement expenses which may be incurred.
The Contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City’s sole negligence.
PLEASE PRINT:
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE(Print Name)
COMPANY ADDRESS
PHONE
WITNESS
DATE
CITY OF BERKLEY MICHIGAN
Iran Business Relationship Affidavit
All bids, proposals and/or qualification statements received in the State of Michigan must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and submitted with the other required documents included in the request for proposal:
Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, the respondent certifies, under civil penalty for false certification, that it is not an “Iran linked business,” as that term is defined in the Act.
Signature
Title
Company
Date
CITY OF BERKLEY MICHIGAN
LIBRARY PARKING LOT PROJECT
REQUEST FOR PROPOSALS
