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Basic Information

Reference Number

0000267872

Issuing Organization

City of Eastpointe

Owner Organization

City of Eastpointe

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

CH 21-03

Title

Council Chambers Audio/Video Upgrade

Source ID

PU.AG.USA.2163.C11218276

Details

Location

United States, Michigan, Macomb County

Delivery Point

23200 Gratiot Ave, Eastpointe, MI 48021

Purchase Type

One Time Only- Delivery Date:11/01/2021

Piggyback Contract

Description

The City is planning to upgrade the audio and video system in the Council Chambers, including but not limited to, new cameras, streaming equipment, microphones, projector (2), speakers and broadcasting software. The new equipment will replace the existing system and will be used to conduct meetings (Council, Commissions/Boards, Training Session, etc.) from Council Chambers in City Hall.

The City’s current analog Audio/Video equipment was installed nearly 13 years ago and has surpassed its lifespan. The City is also utilizing outdated broadcasting software to operate the cable channel and digital messaging boards that do not allow for digital media to be uploaded.

Dates

Publication

08/19/2021 04:18 PM EDT

Question Acceptance Deadline

09/03/2021 02:00 PM EDT

Questions are submitted online

Closing Date

09/09/2021 02:00 PM EDT

Contact Information

Mariah Walton

5862043016

mwalton@eastpointecity.org

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Responses must be submitted online through the MITN E-Purchasing System. The City will not accept hardcopy proposals or proposals submitted by any other means.

Offerors that do not successfully upload and submit all required documents by the due date and time will not be considered for award. It is recommended that offerors allow ample time to upload and submit documents and confirm that the submission was successful. Bid submissions will be time-stamped by the MITN E-Purchasing System upon receipt. The City is not obligated to accept proposals from offerors that fail to upload and submit documents on time for any reason including technical issues and/or force majeure.

Note that your proposal must be successfully submitted and not just uploaded. You will receive a “Bid Submission Confirmation” pop-up window prior to final submission. If you are unsure if your documents were submitted successfully, contact MITN E-Purchasing System.

All questions and/or clarifications regarding this bid should be submitted in writing to the Assistant City Manager, Mariah Walton at mwalton@eastpointecity.org no later than the date and time on the Schedule of Events.