The City of Monroe is soliciting proposals from vendors to perform initial investigation and present one or more repair alternatives that will return the pavilions to conditions suitable for public gatherings, Options for concrete flatwork) and / or other more robust surface treatments are encouraged and will be considered in addition to the above repair treatments. Due to the possible range of pavilion products, work methods, and price points that may be available to reach the City’s desired objective, conventional sealed bids are being sought at this time. The City intends to award a contract in its sole best interest after review of all available options. Proposals will be accepted from single vendors or teams, and multiple proposals may be presented by each project team. This request has been placed on the Michigan Intergovernmental Trade Network (MITN) / Bid Net Direct at https://www.bidnetdirect.com/mitn and all clarifications or changes will be posted on that site as well. It is preferred that costs for work at each location be broken down separately, as the City may choose to only award work at some of the locations due to budget constraints. Any differences in mobilization or other costs for a partial award should be noted as well.
Questions on this RFP must be submitted in writing via fax or email by the close of business (4:30 P.M.) on Dec. 8, 2024. No phone call responses to questions will be provided. Responses to all questions and / or any revisions to the RFP will be posted to the Michigan Intergovernmental Trade Network (MITN) by the close of business on, Wednesday, December 6. Questions should be submitted to: Brad Willey, Parks Supervisor, 120 East First Street, Monroe, MI 48161 or email to brad.willey@monroemi.gov. As these pavilions are open to the public, there will be no pre-proposal meeting, and vendors are free to view the facility at their pleasure, though there may be times when the pavilions are being used and unavailable. At the present time, the City has not been provided with this schedule. It will be the sole responsibility of the vendor submitting a proposal or proposals to thoroughly familiarize themselves with the condition of the park area when setting forth the scope of work and costs.
Proposal submission shall be electronic only, and shall be submitted via the MITN site no later than 10:00 A.M. on Monday December 9. The bids will be publicly unlocked from the MITN web site with the acknowledgement of the submitting vendors read aloud at 11:00 A.M. the same day via Zoom teleconference. Due to the large range of possible options, proposal pricing will not be read. Bidders desiring to attend this opening should email edward.sell@monroemi.gov no later than Wednesday, November 27 to obtain the meeting link.
