2023-006 - Cost Allocation Plan

Full Cost Allocation Plan - Project tasks shall include, but are not necessarily limited to, the following. If the Consultant/Vendor feels that additional tasks are warranted, they should be clearly identified in their proposal.
(1.) Work with selected City staff to define the purpose, uses and goals for an overhead cost
allocation plan to ensure that the developed plan will be both accurate and appropriate for the
City’s current needs. This includes conducting interviews as needed to gain an understanding of
the City’s business processes and operations.
(2.) Develop and prepare a detailed Full Cost Allocation model to calculate the full costs of providing City services.
(3.) Present “Draft” Cost Allocation Plans to City Management for staff review. Collect and document comments and concerns from staff. Following discussion with staff the Consultant/Vendor will make the agreed upon changes to the plan.
(4.) Present the revised draft study report to the City Council to facilitate their understanding of the study and its implications for the City. Make necessary adjustments as deemed appropriate. This presentation will be under the guidance and at the discretion of the City Manager and Finance Director.
(5.) Prepared final plans for the Full Cost Allocation Plan. Provide one hard copy of the final plan as well as one electronic searchable Adobe PDF file.
(6.) Provide City staff with a copy of the electronic model utilized to prepare the plans so that
updates can be performed internally each year.
(7.) Consult with City staff should the need arise to defend the cost allocation plan as a result of
audits or other external challenges.
(8.) The Consultant/Vendor should recommend other tasks deemed appropriate to achieve the objectives of this task.