The City of Rochester Hills is currently seeking sealed proposals from interested and qualified organizations for EMERGENCY CLOTHING SERVICE ADMINISTRATION UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT GUIDELINES for a one (1) year period.
SEALED proposals for the Emergency Clothing Service Administration Under CDBG Guidelines will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. Local Time, Wednesday, December 7, 2022. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
Questions are to be directed to Keri J. Bright, CPPB, Procurement Analyst, Phone: 248.841.2538; fax 248.608.8178; brightk@rochesterhills.org questions regarding the proposal must be made in writing prior to Tuesday, November 22, 2022 at 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the proposal, if such information would be of significance to uninformed proposers. Questions received after the date and time above will not be considered. Only the person designated above is authorized to seek additional information from prospective firms regarding their proposal. Correspondence or inquiries made directly to firms regarding their proposal from other persons are to be directed to the employee designated above for appropriate review and response.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final proposal results will be posted on the MITN website after award.
Proposal Opening Via Zoom Teleconference.
Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.
When: Dec 7, 2022 03:30 PM Eastern Time (US and Canada)
Topic: RFP-RH-22-066 CDBG Emergency Clothing Administrative Services
Please click the link below to join the webinar: https://us02web.zoom.us/j/86439991835
Or One tap mobile: US: +13017158592,,86439991835# or +13092053325,,86439991835#
Or Telephone: US: +1 301 715 8592 or +1 309 205 3325 or +1 312 626 6799 or +1 646 931 3860 or +1 929 205 6099 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 6833 or +1 689 278 1000
Webinar ID: 864 3999 1835
Overview.
The City of Rochester Hills (hereinafter referred to as the “City”) is soliciting proposals from qualified organizations that provide emergency clothing services to low and moderate-income residents. The City of Rochester Hills has provided specifications and requirements, which will assist in the procurement of the highest quality services possible to meet the requirements and needs of the City.
With a view to obtaining the most acceptable services, these specifications cover the general requirements. Recommendations by proposers are encouraged and will be reviewed and evaluated based on the best interest of the City.
Proposers should note that a RFP is considered to be under evaluation from the Opening Date until contract award. The contracting officer is restricted from giving any information relative to the “progress” of the evaluation during this time, except as described in other areas of this RFP and as required to administer the evaluation process. Proposers will be notified when an award is made by a notice posted on the MITN website.
