RFP-RH-22-044 - Citywide Document Imaging and Management System and Services

Dated MONDAY, MAY 2, 2022: The City of Rochester Hills is accepting proposals from qualified firms to provide a CITYWIDE DOCUMENT IMAGING AND MANAGEMENT SYSTEM AND SERVICES. Sealed Proposals will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 via electronic submission ONLY until WEDNESDAY, JUNE 1, 2022 at EXACTLY 3:00 P.M. Eastern Time, at which time proposers’ names will be publicly read aloud via Zoom Teleconference.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your bid response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
A pre-proposal conference for the purpose of reviewing the RFP and answering questions regarding the project will be held on Thursday, May 19, 2022 at 10:00 a.m. at the City of Rochester Hills City Hall, Auditorium (Lower Level), 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309
The City of Rochester Hills officially distributes bid/proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select Departments, select Fiscal, Accounting & Purchasing, then Procurement Division then Vendor Registration click the link to the MITN website. Final proposal results will be posted on the MITN website after award.
Any deviations from the specifications must be noted on the proposal.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Please submit proposal on or before the date and time given above to: