The City of Rochester Hills is accepting quotations for a two (2) year blanket purchase order with a one (1) year option to renew for the purchase of Miscellaneous Tools and Hardware Products. Items will be purchased on an “as-needed” basis. All products must be contractor grade and quality.
Unit prices are requested, FOB City of Rochester Hills, 511 East Auburn Road, Rochester Hills, MI 48307. All costs associated with shipping and delivery must be included in the unit cost.
With the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to our normal processes to accommodate. If you are interested in providing a quotation, please fill in the following information and email or upload to the MITN website by: Thursday, June 2, 2022 at 3:00 PM EST. All questions should be directed to the attention of: Debbie Scully, Senior Procurement Analyst, by email scullyd@rochesterhills.org.
Only those person(s) designated above are authorized to seek additional information from prospective vendors regarding their quote proposals. Correspondence or inquiries made directly to vendors regarding their quotes from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made on or before Tuesday May 24, 2022 at 11:00 AM EST, in order that a written response in the form of an addendum can be processed before the quotes are due. Inquires received after the specified date and time will not be considered.
As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.
Purpose
The purpose and intent of this request for quotation is to establish a contract with a qualified vendor to provide a ready “as required” source for contractor quality products such as, tools and hardware.
Some products may be requested delivered to the City’s Department of Public Service Garage, located at 511 East Auburn Road. The City typically sends a representative to the selected vendor’s place of business to pick up items as needed, therefore it is requested that the chosen vendor be within a reasonable driving distance (reasonable is 15 miles) from the Rochester Hills Department of Public Service Garage, 511 East Auburn Road, Rochester Hills, MI, 48307.
Quality of Products
Vendors shall state the first-line quality contractor manufacturer’s brand offered for all items listed on the Quote Form. First-line contractor quality shall be defined as the top-of–the-line manufacturer’s product offered, not the second or third choice. The City will not accept any grade other than first-line contractor quality. Brand names have been supplied, where available. Vendors are to quote on the name brands specified. If not able to quote on brand name supplied, vendors must provide proof of compatibility with their brand and the brand required.
Please provide manufacturer/brand and part number if quoting a different manufacturer than what is specified on the quote form. Equal items may be quoted for any of the sample items requested above, however, if samples and/or specifications are requested they must be provided to the City within two (2) days of the request. Failure to provide specifications or samples of equals within the specified time may result in your quote being deemed non-responsive and may be rejected without further evaluation. The City is the sole judge in determining if a product is equal.
