Dated May 17, 2021: Sealed bids for the 2021 DPS VACTOR PAD AND WASHBAY PROJECTS
will be received at the City of Rochester Hills’ Purchasing Division located at 1000 Rochester Hills
Drive, Rochester Hills (Lower Level), Michigan 48309 via electronic bid submission ONLY until
3:00 P.M., Michigan Time, on TUESDAY, JUNE 8, 2021 at which time the bids will be publicly
opened and read aloud.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your bid response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals
will not be accepted.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. The first step to do business with the City is to become
a registered vendor by visiting the City website at www.rochesterhills.org, click on City Services,
Purchasing, then Vendor Registration. Final bid results will be posted on the MITN website after award.
The Contract and Specifications documents for this project are available on the MITN system. A
complete paper copy of the Contract and Specification documents can be obtain from the City of
Rochester Hills Purchasing Division at 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309
and will require a non-refundable fee of $45.00. Checks/money orders must be in the possession of
the City before documents/drawings will be mailed.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the
bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of
Michigan and in a form acceptable to the City of Rochester Hills.
All bids shall be opened publicly via Zoom Teleconference at the date and time specified. Each bid shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and
Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of
Michigan and acceptable to the City.
All bids must be submitted electronically via the MITN website, included the bid bonds. Hardcopy and late bids will not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of several individual sheets. Please name your files accordingly if more than one file is uploaded to the site. It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully capable both financially and with previous experience in this type of work. Selection of bidder will include
qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all proposals and to waive defects in bids is reserved by the
City of Rochester Hills. Portions of this Contract may be deleted due to unforeseen circumstances
without compensation.
The City reserves the right to change or amend the bid documents, prior to the bid opening date by the
issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility to make
inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the
contract and all contractors shall be bound by such changes or addenda.
Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City
and shall not submit a bid.
The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed
contract, and the acceptance of a bid and award of a contract shall be contingent and conditioned upon
the parties’ entry into and execution of a written agreement acceptable to the City.
Bid Opening Via Zoom Teleconference Bidders wanting to view the opening are invited to do so utilizing the following meeting information listed below.
We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.
You are invited to a Zoom webinar.
When: Jun 8, 2021 03:00 PM Eastern Time (US and Canada)
Topic: ITB-RH-21-040 DPS Vactor Pad and Washbay Projects
Please click the link below to join the webinar:
https://us02web.zoom.us/j/82517595079
Or Telephone:
US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
or +1 346 248 7799
Webinar ID: 825 1759 5079
