Dated Thursday, September 26, 2024: The City of Rochester Hills is accepting proposals from
qualified firms to conduct a groundskeeping services and staffing study for the City of
Rochester Hills Parks and Natural Resources Department. Sealed Proposals will be received
by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills,
Michigan 48309 via Electronic Submission ONLY through the MITN website until EXACTLY
3:00 P.M. Local time, Thursday, October 24, 2024 at which time and place said proposer’s
names and addresses ONLY will be read via Zoom Teleconference.
Please submit proposal through the MITN website on or before the date and time given above
to:
Lisa Cummins, CPPB
Procurement Manager
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, Michigan 48309
All proposals must be submitted electronically via the MITN website. Hardcopy responses will
not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx,
pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that
of several individual sheets. Please name your files accordingly if more than one file is
uploaded to the site.
Please carefully review this document. It provides specific information necessary to aid
Consultants in formulation of a thorough response. A formal comprehensive review period
will be conducted to ensure that the City selects the best possible services available at the
best value to the City.
The submission of a proposal hereunder shall be considered evidence that the consultant is
satisfied with respect to the conditions to be encountered and the character, quantity and
quality of work to be performed. Proposals shall be in conformance with the documents. Any
deviation from the specifications must be noted in the Proposal. With a view to obtaining the
most acceptable services, these specifications cover the general requirements.
Recommendations from proposers are encouraged and will be reviewed and evaluated based
on the best interests of the City.
To respond to this RFP, interested Consultants must include a response to all criteria that are
listed in this proposal. Failure to include a response to all evaluation criteria may be cause for
rejection.
This document is a Request for Proposals. It differs from a Request for Bid/Quotation in that
the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications
or the lowest price. Proposers are to provide their proposed solution based on
their professional knowledge and developed around the Scope of Work and General
Requirements defined within this proposal. As such, the lowest price proposed will not
guarantee an award recommendation. Competitive sealed proposals will be evaluated based
upon criteria formulated around the most important features of a product or service, of which
quality, testing, references, or capability, may be overriding factors, and price may not be
determinative in the issuance of a contract or award. The proposal evaluation criteria should
be viewed as standards, which measure how well a proposer’s approach meets the desired
requirements and needs of the City. The criteria that will be used and considered in evaluation
for the award are set forth in this document.
The City will utilize its best judgment when determining whether to schedule meetings with
shortlisted consultants, after receipt of all proposals. Meetings with shortlisted proposers
may provide additional information and criteria upon which the City may base their selection
decision. The City reserves the right to select and subsequently recommend for award the
proposed services, which best meets its needs and budget constraints.
It is the City’s intent to contract with a firm that meets the qualifications as defined within the
Request for Proposals offering the overall best value to the City. General information
regarding the City of Rochester Hills is available at www.rochesterhills.org.
PROPOSAL OPENING VIA ZOOM TELECONFERENCE
Proposers wanting to view the proposal opening are invited to do so utilizing the following
meeting information listed below. We are requesting that you not attend in person to limit
capacity within City Hall during this time and it is possible that City buildings may not be open
to the public at the time of the opening.
When: Thursday, Oct 24, 2024 03:00 PM Eastern Time (US and Canada)
Topic: RFP-RH-24-060 Groundskeeping Service and Staffing Study
Please click the link below to join the webinar:
https://us02web.zoom.us/j/85394279686
Webinar ID: 853 9427 9686
