Dated August 14, 2024: The City of Rochester Hills is requesting proposals from qualified
contractors to complete CONSTRUCTION DEWATERING ACTIVITIES for the sanitary sewer that
will be installed along the south side of Hamlin Road within the City of Rochester Hills. Sealed
Proposals will be received by the City of Rochester Hills’ Purchasing Division located at 1000
Rochester Hills Drive, Rochester Hills (Lower Level), Michigan 48309 via electronic proposal
submission ONLY until EXACTLY 3:00 P.M., Michigan Time, on WEDNESDAY, SEPTEMBER 11,
2024, at which time and place said proposer’s names and addresses ONLY will be read via Zoom Teleconference.
The City of Rochester Hills officially distributes proposal documents from the Purchasing
Division or through the Michigan Intergovernmental Trade network (MITN). Copies of proposal
documents obtained from any other source are not considered official copies. Only those
vendors who obtain proposal documents from the Purchasing Division or the MITN System
are guaranteed access to receive addendum information, if such information is issued. The
first step to do business with the City is to become a registered vendor by visiting the City
websites at www.rochesterhills.org, click on Departments, Fiscal, Accounting, & Purchasing,
Procurement Division, then Vendor Registration. Final proposal results will be posted on the
MITN website after award.
Any deviations from the specifications must be noted on the proposal.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Please submit proposal through the MITN website on or before the date and time given above
to:
Lisa Cummins, NIGP-CPP, CPPB
Procurement Manager
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, Michigan 48309
All proposals must be submitted electronically via the MITN website. Hardcopy responses will
not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx,
pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that
of several individual sheets. Please name your files accordingly if more than one file is
uploaded to the site.
INTRODUCTIONS AND INSTRUCTIONS
Please carefully review this document. It provides specific information necessary to aid Vendors in
formulation of a thorough response. A formal comprehensive review period will be conducted to
ensure that the City selects the best possible services available at the best value to the City.
The submission of a proposal hereunder shall be considered evidence that the vendor is
satisfied with respect to the conditions to be encountered and the character, quantity and
quality of work to be performed. Proposals shall be in conformance with the documents. Any
deviation from the specifications must be noted in the Proposal. With a view to obtaining the
most acceptable services, these specifications cover the general requirements.
Recommendations from proposers are encouraged and will be reviewed and evaluated based
on the best interests of the City.
To respond to this RFP, interested Vendors must include a response to all criteria that are
listed in this proposal. Failure to include a response to all evaluation criteria may be cause for
rejection.
This document is a Request for Proposals. It differs from a Request for Proposal/Quotation
in that the City is seeking a solution as described herein, not a proposal/quotation meeting
firm specifications for the lowest price. Proposers are to provide their proposed solution
based on their professional knowledge and developed around the Scope of Work and General
Requirements defined within this proposal. As such, the lowest price proposed will not
guarantee an award recommendation. Competitive sealed proposals will be evaluated based
upon criteria formulated around the most important features of a product or service, of which
quality, testing, references, or capability, may be overriding factors, and price may not be
determinative in the issuance of a contract or award. The proposal evaluation criteria should
be viewed as standards, which measure how well a proposer’s approach meets the desired
requirements and needs of the City. The criteria that will be used and considered in evaluation
for the award are set forth in this document.
The City will utilize its best judgment when determining whether to schedule meetings with
shortlisted vendors, after receipt of all proposals. Meetings with shortlisted proposers may
provide additional information and criteria upon which the City may base their selection
decision. The City reserves the right to select and subsequently recommend for award the
proposed services, which best meets its needs and budget constraints.
It is the City’s intent to contract with a firm that meets the qualifications as defined within the
Request for Proposals offering the overall best value to the City. General information
regarding the City of Rochester Hills is available at www.rochesterhills.org.
PROPOSAL OPENING VIA ZOOM TELECONFERENCE
Proposers wanting to view the proposal opening are invited to do so utilizing the following
meeting information listed below.
You are invited to a Zoom webinar.
When: Wed, Sep 11, 2024 03:00 PM Eastern Time (US and Canada)
Topic: RFP-RH-24-051 Groundwater Pre-Treatment for Sewer Extension Hamlin/Adams
Please click the link below to join the webinar:
https://us02web.zoom.us/j/89289904725
Webinar ID: 892 8990 4725
