The City of Rochester Hills is soliciting proposals for a three (3) year blanket purchase order from qualified and experienced firms to provide printing and mailing services for the City of Rochester Hills Treasurer for Summer and Winter Property Tax Billings; and for printing and mailing services for the City of Rochester Hills Assessor consisting of various reports, forms and envelopes. Copies of various samples are attached. The mailing services shall consist of, but not be limited to, folding, inserting, delivery to the City of Rochester Hills and delivery to the Post Office.
SEALED proposals for the Printing & Mailing of Treasurer Property Tax Billings and Various Assessor Reports and Forms will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. Local Time, Wednesday, July 12, 2023. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final proposal results will be posted on the MITN website after award.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Questions are to be directed to Keri Bright, CPPB, Procurement Analyst. All questions are to be submitted in writing and emailed to brightk@rochesterhills.org. All questions regarding the proposal must be in writing prior to Tuesday, June 27, 2023 by 11:30 a.m., at which time a response will be prepared and posted as an addendum to the quotation on the MITN website, if such information would be of significance to uninformed vendors. Questions received after the date and time above will not be considered. Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in rejection of submittal.
As this Request for Proposals is being made available by electronic means, the proposer accepts full responsibility to ensure that no changes are made to the Request for Proposals documents. In the event of conflict between a version of the Request for Proposals submitted by proposer, the version maintained by the City of Rochester Hills Purchasing Division shall govern.
Overview.
The City of Rochester Hills is soliciting proposals from qualified and experienced firms to provide printing and mailing services for the City of Rochester Hills Treasurer for Summer and Winter Property Tax Billings; and for printing and mailing services for the City of Rochester Hills Assessor consisting of various reports, forms and envelopes for a three (3) year term. Copies of various samples are attached.
The mailing services shall consist of, but not be limited to, folding, inserting, delivery to the City of Rochester Hills and delivery to the Post Office. Specific services are to be customized for the Treasurer and Assessor.
Delivery time is a part of the consideration for the award and must be stated in definite terms and adhered to for the duration of the contract.
The purpose of this document is to ultimately enter into a contract with one or more qualified firms in order to provide the necessary services and meet departmental demands. The City of Rochester Hills has provided specifications and requirements, which will assist in the procurement of the highest quality services possible to meet the requirements and needs of the City.
It is the intent of these specifications to cover the furnishing and delivery to printing and mailing services for Summer and Winter Property Tax Billings; and printing and mailing services of various reports, forms and envelopes required by the City Assessor. With a view to obtaining the most acceptable services, these specifications cover the general requirements. Recommendations from Proposers are encouraged and will be reviewed and evaluated based on the best interest of the City.
