The City of Rochester Hills is accepting proposals from qualified firms to provide clothing/uniform apparel including union T-shirts and sweatshirts for City personnel on an as needed basis.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
Sealed proposals for Screen-printing, Embrodiery & Clothing Apparel Needs, including Union T-Shirts & Sweatshirts as specified in this solicitation will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. Local Time, Tuesday, December 6, 2022. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.
Proposal Opening Via Zoom Teleconference.
Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.
When: Dec 6, 2022 03:30 AM Eastern Time (US and Canada)
Topic: RFP-RH-22-063 Citywide Screen-Printing, Embroidery & Clothing Apparel
Please click the link below to join the webinar: https://us02web.zoom.us/j/86158309186
Or One tap mobile: +19292056099,,86158309186# or +13017158592,,86158309186#
Or Telephone: +1 929 205 6099 or +1 301 715 8592 or +1 309 205 3325 or +1 312 626 6799 or +1 646 931 3860 or +1 507 473 4847 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 861 5830 9186
Questions are to be directed to Keri Bright, CPPB, Procurment Analyst, email: brightk@rochesterhills.org. All questions must be in writing and made prior to Monday, November 21, 2022 at 11:30 a.m. EST, at which time a response will be prepared and posted on the MITN website as an amendment, or an addendum to the proposal, if such information would be of significance to uniformed vendors. Questions received after the date and time above will not be considered. Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in reject of proposal submittal.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Any deviation from the specifications must be noted on the proposal. Failure to complete every space on the proposal form may disqualify proposal.
Overview
The City of Rochester Hills (hereinafter referred to as the “City”) is accepting proposals from qualified firms to provide, graphic services (when needed), screen-printing, embroidery and clothing/uniform apparel including union T-shirts & sweatshirts to City personnel. The clothing will be purchased on an as needed basis. The City is interested in entering into a contract for one (1) year, with two (2) one-year options to renew. Renewal will be contingent upon successful proposer holding to original contract terms and conditions.
This document is a Request for Proposals (RFP). As such, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around product quality and variety, experience, support and services. Price may not be the determinative factor in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements and needs of the City. The criteria that will be used and considered in evaluation for award are set forth in this document.
The City will thoroughly review all proposals received. A purchase order/contract will be awarded to a qualified vendor submitting the best proposal. The City of Rochester Hills reserves the right to select, and subsequently recommend for award, the proposed products/ services which best meets its required needs, quality levels and budget constraints.
Proposers should note that a RFP is considered to be under evaluation from the due date until contract award. The contracting officer is restricted from giving any information relative to the “progress” of the evaluation during this time, except as described in other areas of this RFP and as required to administer the evaluation process. Final proposal results will be posted on the MITN website after award.
