The City of Rochester Hills is accepting proposals from qualified and experienced contractors to perform Snow Removal Services for the 2018-2019 Winter Season, including plowing and salting for parking lots, drive areas, sidewalks and steps; the City reserves the right to exercise renewals for two (2) additional one year Winter Season options, 2019-2020 Winter Season and the 2020-2021 Winter Season. The City reserves the right to split or abstract any or all proposals and award multiple contracts. The City reserves the right to postpone the due date for its own convenience.
Sealed proposals will be received by the City of Rochester Hills, at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 or submitted online through the MITN website until EXACTLY 3:00 p.m. local time, on Thursday, May 24, 2018, at which time and place proposers’ names will be publicly read aloud. Late submittals will not be accepted. Faxed proposals will not be accepted. Please visit the City of Rochester Hills’ website at www.rochesterhills.org for Construction Updates/Alerts and allow adequate time when delivering items to the City.
The Contractor shall be responsible for all area measurements of the parking lots and walkways in order to determine the cost for snow/ice removal and the amount of required salt. Because the Oakland County Sheriff’s Office (OCSO) is a secure facility, Contractor’s will only be allowed to view the parking lot for measurements at the pre-proposal meeting. A voluntary pre-proposal meeting will be held on Friday, May 11, 2018 beginning at 9:30am at the OCSO located at 750 Barclay Circle, Rochester Hills, MI 48307. This will be the only opportunity to view the secure parking lot and to take measurements.
Questions are to be directed to Keri J. Bright, Purchasing Analyst, Phone: 248.841.2538; email brightk@rochesterhills.org; or fax 248.608.8178; questions regarding the proposal must be made in writing prior to Monday, May 14, 2018 at 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the proposal, if such information would be of significance to uninformed proposers. Questions received after the date and time above will not be considered. Only the person designated above is authorized to seek additional information from prospective firms regarding their proposal. Correspondence or inquiries made directly to firms regarding their proposal from other persons are to be directed to the employee designated above for appropriate review and response.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Services, Purchasing, Bid Opportunities and link to MITN website or go directly to MITN at www.mitn.info. Final proposal results will be posted on the MITN website after award.
