RFP-RH-22-026 - Software Marketplace including Cloud Solutions

The City of Rochester Hills (herein referred to as “City” or Lead Public Agency) is acting as the Principal Procurement Agency, on behalf of OMNIA Partners (see Attachment A for National Contract requirements), to create a nationwide Master Agreement for an on-line marketplace for the purchase of cloud and software products and services.  The term of the agreement will be for a five (5) year period with a five (5) year renewal option.

The purpose and intent of this Request for Proposal (RFP) is to establish a cooperative contract, or contracts, for an on-line marketplace for the purchase of cloud and software products and services.  Requirements and qualifications are defined in detail in the scope of services section of this Request for Proposal.  The City seeks a firm that can provide the specified products and services (on a nationwide basis).

To respond to this RFP, interested proposers must include a response to all criteria that are listed in the Proposal Format and Content section. Failure to include a response to all the evaluation criteria may be cause for rejection.

Attendance at the Pre-Proposal Conference is highly encouraged.  The conference will explain the RFP process and clarify the contents of this solicitation.  Any doubt as to the requirements of this Request for Proposal or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine the appropriate action necessary, if any, and may issue a written addendum/amendment to the Request for Proposal. If a proposer is unable to attend the Pre-Proposal Conference, questions should be directed to:

Lisa Cummins, CPPB
Procurement Manager
1000 Rochester Hills Drive
Rochester Hills, MI  48309
(248) 841-2537
cumminsl@rochesterhills.org

Please carefully review this document.  This document is a Request for Proposal.  It differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price.  Proposers are to provide their proposed solution based on their professional knowledge and developed around the general requirements defined within this proposal.  As such, the lowest cost proposal will not guarantee an award.  Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of a product or service, of which methodology, product offerings, references, or capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award.  The proposed evaluation criteria should be viewed as standards, which measure how well a proposer’s approach meets the desired requirements and needs of the City.  The criteria that will be used and considered in evaluation for award are set forth in this document.  The City reserves the right to award multiple contracts for the same or similar item(s).