IFB-RM-2020-09-02-001 - HVAC Services 2020

HVAC Maintenance and Repair
The City of Taylor Central Purchasing Division is requesting proposals on behalf of Facilities Maintenance & Operations for HVAC/R maintenance and repairs as specified below. This will be for “as needed” repairs at various City facilities. The contract will be for one year with the option to renew up to an additional two years.
Scope of Work
1. Furnish all labor, stocked service vehicles, materials, tools, equipment, incidentals, and services for mechanical services to maintain and repair facility HVAC/R systems, electric and pneumatic controls and facility HVAC refrigeration equipment located in all City of Taylor facilities.
2. Contractor shall be licensed with the State of Michigan with a Mechanical Contractors license. With a preference in –
a. Hydronic heating and cooling process piping
b. HVAC Equipment
c. Ductwork
d. Refrigeration
e. Unlimited heating service
f. Unlimited refrigeration and air conditioning service
3. Contractor shall be licensed with the State of Michigan.
4. All repairs must be completed by licensed control technician. 5. Proof of Niagara N4 Certification. 6. Proof of Niagara AX Certification. 7. Proof of Honeywell Spyder Certification. 8. Must have a successful history in the design and installation of the Niagara N4 Framework. Submittals shall document this experience.
9. All refrigeration repairs must be completed by EPA recovery-certified mechanics.
10. All work shall be performed on a “time and materials” basis as required by the Building & Grounds Department.
11. All work shall be performed in a professional manner and shall be consistent with the best practices of the trade. The contractor shall be responsible for any permits and inspections.
12. The contractor shall respond in a timely manner for all requests for service, not to exceed six (6) hours unless directed by a City representative.
13. All labor and materials shall be in accordance with applicable building, safety and fire codes.
14. All repair/replacement parts shall be new except when the use of used or rebuilt parts are approved by a Taylor authorized staff member.
15. All normal tools that are used in the daily performance of the trade are to be included in the labor pricing.
16. It is understood that all normal equipment required for any of these activities will be provided at no extra charge to the City. Where special equipment must be obtained for a particular project and where such equipment is expendable for that project, pre-approval in writing shall be required from the appropriate City of Taylor representative. A failure to receive such pre-approval shall be done so at the financial risk of the contractor.
17. The City shall retain the option of furnishing all new or replacement mechanical parts/equipment to be installed.
18. The contractor shall identify problems that may impact HVAC/R operations reliability and recommend corrective actions to maintain operability and reliability.
19. CSD-1 testing must be completed and meet state requirements for yearly testing.
20. Taylor Sportsplex Ice Plant will not be included in this bid.
21. The contractor shall provide the following:
a. Work the organization is capable performing.
b. Provide at least three (3) comparable references. These should be companies or governmental entities you have performed work for on a consistent documented basis for at least two (2) years.
c. Provide a list of Mechanical Engineers, Controls Technicians, as well as HVAC/R apprentices, journeymen and all other professional staff available in service to this contract. Include name, title, license number, years of experience, full/part time, on-call availability, qualifications and experiences.
d. Provide your procedure for handling night and weekend calls.
e. Provide information relative to the experience of your company to carry out the terms of this contract.