Scope of Services, Fees & Invoicing
1.) The term of the Agreement is for date of award and expiring December 31, 2019, with a two one year option to extend with the mutual written approval of both parties. Such approval of the extension shall occur 30 - 45 days prior to the expiration of the initial term.
2.) The fee for services shall be based on a per task based rate.
3.) The task price shall include all related expenses including but not limited to: administrative, travel, clerical,technical, cameras, phones, cell phones as well as tools, supplies and equipment required to effectively deliver the services as described in the project specifications.
4.) The terms of the agreement and the properties to be serviced therein are set-up on an “as needed” basis. Nothing in this Agreement shall be construed as providing the vendor authorization to service a property on a pre-determined scheduled basis. The vendor shall receive authorization from the Buildings & Grounds Foreman prior to performing work on each and every site. The City shall not be held liable for any work conducted by the vendor in any instance in which the vendor had not received proper prior approval.
5.) Each property for which service is rendered for “junk & debris removal”, the City shall be invoiced for the weight of material removed specifically from that property.
6.) Additional services and tangibles external to the firm’s capabilities in conduction to the performance of this agreement shall be pre-authorized in writing by the Director of the Department and will be paid at cost. The cost shall be inclusive of all expenses.
7.) The billing shall occur monthly. The invoice shall be itemized to include address or location of service, the scope of service(s), photo of the site prior to work commencing, a photo of the site once the work is completed, and
related charges.
