IFB-RM-2022-08-16-001 - Property Board Up 2022

Scope of Services, Fees & Invoicing:

1. Upon submission of the bid, the vendor is committing to the services and quoted price structure date of award to June 30, 2023, with the optional extension of twelve (12) months for a maximum of two (2) periods.
2. The BASE price shall include all related expenses, including, but not limited to: administrative, travel, clerical, technical, cameras, phones, cell phones, tools, supplies and equipment required to effectively deliver the services as described in the project specifications. 
3. The terms of the agreement and the properties to be serviced therein are set-up on an “as needed” basis.  Nothing in this Agreement shall be construed as providing the vendor authorization to service a property on a pre-determined scheduled basis.  The vendor shall receive authorization from the Fire Department, Police Department and/or the Ordinance Department PRIOR to performing work on each and every site.  The City shall not be held liable for any work conducted by the vendor in any instance in which the vendor had not received proper prior approval.
4. Additional services and tangibles external to the firm’s capabilities in conduction to the performance of this agreement shall be pre-authorized in writing by the Director of the Department and will be paid at cost.  The cost shall be inclusive of all expenses.
5. The billing shall occur monthly.  The invoice shall be itemized to include address or location of service, the scope of service(s), photo of the site prior to work commencing, a photo of the site once the work is completed, and related charges. Invoice shall also state person requesting the services, police case number, fire run number to help determine the correct department to review the invoices.
6. Any board ups ordered by the Taylor Fire Department shall be invoiced directly to the Home Owner.
7. Contractor is responsible for responding to calls within two (2) hours of receiving the call.  Repeated failure to respond within the required time will result in disciplinary action which may include termination of contract.
8. Approximately 75 calls per year, with about 20 from the Fire Department.