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Basic Information

Reference Number

0000352155

Issuing Organization

City of Troy - MI

Owner Organization

Recreation Department

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-COT 24-08

Title

Preferred Catering Services for Troy Community Center

Source ID

PU.AG.USA.1083.C12906476

Details

Location

United States, Michigan, Oakland County

Delivery Point

As Specified

Purchase Type

Duration: 3 years
Option: Two one-year option renewals

Piggyback Contract

Description

Sealed Proposals for PREFERRED CATERING SERVICES FOR THE TROY COMMUNITY CENTER will be electronically and physically accepted by the City of Troy, 500 W. Big Beaver Rd. Troy, MI 48084 until THURSDAY, June 6, 2024 at 10:00 AM E.D.T., after which time Proposals will be publicly opened and read in the specified Zoom Meeting listed below.

ELECTRONIC PROPOSALS MUST BE ENTERED INTO BIDNET (MITN) PROCUREMENT SYSTEM ON OR BEFORE 10:00AM THURSDAY, JUNE 6, 2024.

PHYSICAL/HARD COPY PROPOSALS MUST BE SUBMITTED TO THE CLERK’S OFFICE ON OR BEFORE 10:00AM THURSDAY, JUNE 6, 2024. **PROPOSALS MUST BE IN SEALED ENVELOPES LABELED: RFP-COT 24-08 PREFERRED CATERING SERVICES FOR TROY CC

At the specified time and date stated above, all submitted Proposals shall be opened. The names only of Firms submitting a proposal shall be publicly read aloud. All Proposal information received shall be held confidential until after final action by the City of Troy, except as required by law. Any interested parties may attend. No immediate decision shall be rendered.

Dates

Publication

05/09/2024 04:38 PM EDT

Bid Intent

Optional

Bid Intent Deadline

06/03/2024 04:30 PM EDT

Question Acceptance Deadline

06/03/2024 04:30 PM EDT

Questions are submitted online

Closing Date

06/06/2024 10:00 AM EDT

Prebid Conference

05/22/2024 10:30 AM EDT

Contact Information

Andrew R Chambliss

248.619.7609

andrew.chambliss@troymi.gov

Required Acknowledgement

Bid Submission

Download Electronic Bid Document and complete all required information, price proposal, signatures and signed contract forms. Upload completed Electronic Bid Proposal and Forms to submit your bid.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bidder Prequalification/Preregistration Required

- Insurance Required

- License Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event dateA - Latest Addendum

05/22/2024 10:30 AM EDT

LocationA - Latest Addendum

Troy Community Center 3179 Livernois, Troy, MI 48083 – Room 302

Event NoteA - Latest Addendum

An OPTIONAL Pre-Proposal Meeting for caterers will take place on Wednesday, May 22, 2024 at the Troy Community Center, 3179 Livernois Road, Troy, MI 48083. This pre-proposal meeting will provide caterers an opportunity to walk through the Troy Community Center, view food staging areas and event spaces, and ask questions about the City’s goals and the RFP process.

Attendance at this Pre-Proposal Meeting is NOT a requirement for any caterer that will be submitting a proposal.

Please note the meeting will begin in Room 302 of the Troy Community Center

See more

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Response	Bid Submission	Yes	No
No entries

Additional Bidding Instructions

Additional Information

For additional information/questions concerning this Request for Proposal, contact Andrew R Chambliss, Buyer, at (248) 619-7609 or Andrew.Chambliss@troymi.gov. Any inquiries or requests regarding this procurement and/or the procurement process should be submitted to the Buyer via email.

Proposers may contact ONLY the Purchasing Department regarding this solicitation. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

BID OPENING INFO
Date & Time: June 6, 2024 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/88992481214?pwd=bXBSd3Mxa3hmZTlsbmVFL29wMjh2Zz09

Phone Number: +16468769923,,88992481214#,,,,*042356# US (New York)
Meeting ID: 889 9248 1214
Passcode: 042356
Find your local number: https://us02web.zoom.us/u/kczd374zqx