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Basic Information

Reference Number

0000291805

Issuing Organization

City of Grand Rapids

Owner Organization

City of Grand Rapids

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

910-39-32

Title

Janitorial Services - Facilities Management

Source ID

PU.AG.USA.2175162.C13016751

Details

Location

United States, Michigan, Kent County

Purchase Type

Duration: 1 year
Option: 2 One-Year Renewals

Piggyback Contract

Description

Bids are requested for a one-year term contract with two, one-year renewal options for complete and comprehensive green clean janitorial services for various City of Grand Rapids commercial and industrial buildings, as per the specifications contained herein. The City reserves the right to split the award to multiple vendors if it deems it in its own best interest to do so. The City reserves the right to award any single item and/or any combination of items as it deems in its own best interest

Dates

Publication

06/14/2022 03:03 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

06/27/2022 02:00 PM EDT

Questions are submitted online

Closing Date

07/12/2022 11:00 AM EDT

Prebid Conference

06/22/2022 08:30 AM EDT

Contact Information

Kelly Criner

616-456-3172

kcriner@grcity.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

06/22/2022 08:30 AM EDT

Location

201 Market Avenue SW, Room 240, Grand Rapids, MI 49503

Event Note

Mandatory Pre-Bid Meeting/On-Site Inspection of Premises:
Before submitting bids for their work, the Contractor shall be held to have examined the premises and satisfied themselves as to the existing conditions under which they shall be obligated to operate, or that in any way affects the work under this contract. No allowance shall be made subsequently in this connection, on behalf of the Contractor for any negligence on their part. The mandatory pre-bid meeting/on-site inspection will be held on the date and times specified below. Bidders are responsible for their own transportation and any parking costs. Bidders shall sign in at the 8:30 meeting; failure to do so will result in the bid response for that location being non-responsive.

The following is the on-site inspection schedule:
A mandatory introductory meeting to discuss the project shall be held at 201 Market Avenue SW, Grand Rapids, MI 49503, Conference Room 240, 8:30 a.m.

Building                                                                        On-Site Inspection Date/Time/Place                          Project Manager Contact
Public Service Center, 201 Market Ave SW June 22, 2022, 8:30 a.m., Room 240                             Steve Prins – (616) 456-3203
Parking Services, 50/60 Ottawa NW June 22, 2022, 9:45 a.m. Steve Prins – (616) 456-3203
Community Archives, 223 Washington SE June 22, 2022, 10:30 a.m.                                               Steve Prins – (616) 456-3203
Police Department, 1 Monroe Center NW June 22, 2022, 11:00 a.m., Lobby Area Steve Prins – (616) 456-3203
City/County Building, 300 Monroe Ave NW June 22, 2022, 1:15 p.m., Monroe Level Steve Prins – (616) 456-3203
Office Building, 1120 Monroe Ave NW June 22, 2022, 2:30 p.m., 3rd Floor Steve Prins – (616) 456-3203
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Document	Completed bid document required.	Yes	No
No entries

Additional Bidding Instructions

Bidders are required to submit electronically the completed, signed bid document with detailed responses in the fields provided and attach applicable licenses, certifications, and attachments, etc. Failure to do so may result in rejection of the bid as non-responsive. The City reserves the right to waive, at its discretion, any irregularity or informality that City deems correctable or otherwise not warranting rejection of the bid response.

Responses received after the date and time indicated will not be accepted or considered. Responses may be withdrawn or modified in writing prior to the response submission deadline. Responses that are resubmitted or modified shall be sealed and submitted to the City’s Purchasing Department prior to the response submission deadline. Following the deadline date responses will be considered firm.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.