REQUEST FOR QUALIFICATIONS (RFQ)
FOR PROFESSIONAL SERVICES
FOR
INSURANCE AGENCY SERVICES
CITY OF HOLLAND AND BOARD OF PUBLIC WORKS
November 11, 2021
INTRODUCTION
The City of Holland (City) and Holland Board of Public Works (BPW) are requesting Statements of Qualifications (SOQ) from Insurance Agencies to become the Agent of Record for the City and BPW Property and Casualty Insurance programs, effective July 1, 2022.
The BPW is a Department of the City operating with its own Administrative Team and Board appointed by the City Council. All assets of the BPW are owned by the City and all contracts are approved by the City Council. To ensure no coverage gaps or duplication of coverage, the insurance program is marketed as a single plan with premiums allocated to each entity. Any references in this document to the City of Holland, is intended to include both the BPW and City.
The City of Holland officially distributes RFQ documents through the Michigan Intergovernmental Trade Network (MITN) website https://www.bidnetdirect.com/mitn/cityofholland and through the Bids and RFPs page on the City’s website www.cityofholland.com.
Qualification statements may be submitted electronically via the MITN website or by delivering a hard-copy submission to the City no later than 11 a.m. on December 10, 2021. Respondents accept all risks of late delivery of mailed proposals, regardless of fault. Submittals arriving after the deadline will not be considered. Hard-copy proposals must be clearly marked “Insurance Services Request for Qualifications” and mailed or delivered to:
The City of Holland
Attn: Lynn McCammon, Finance Director
270 S River Ave
Holland, MI 49423
The City reserves the right to accept or reject any or all submittals, to waive any information or irregularities in any submittal, and to cancel or revise this request. This RFQ does not obligate the City to pay any costs incurred by any respondent in the preparation of a Statement of Qualification.
SCHEDULE OF EVENTS
Distribute RFQNovember 11, 2021
Questions dueNovember 19, 2021
Consolidated Q&A distributedDecember 1, 2021
Responses Due (No Exceptions)December 10, 2021 (11 a.m.)
Interviews (if needed)Week of January 10
Anticipated DecisionJanuary 2022
The City of Holland shall be the main point of contact for purposes of information concerning this RFQ. Any formal requests for clarification, questions, or additional information regarding this RFQ shall be submitted in writing or via email by the date indicated in the schedule of events.
The City of Holland
Lynn McCammon, Finance Director
270 S. River Ave
Holland, MI 49423
l.mccammon@cityofholland.com
