1013 - Gratiot County Central Dispatch Ergonomic Consoles/Workstations

1. INSTRUCTIONS FOR PROPOSAL SUBMISSION

      1.1       Examination of Request for Proposal Documents

The provider must analyze and respond to all sections of this RFP, from Section 2 through the attachments, and provide sufficient information as well as product prototypes (if necessary) to allow GCCDA to evaluate the proposals. The provider must furnish all information as requested and complete all forms according to the section instructions.

      1.2       Proposal Submission

To be considered, a digital copy of the proposal must be received by 4:00pm on December 13th, 2024. Requests for information or interpretation of the intent of the RFP and any/all other inquiries must be addressed to the officer above.

Proposals must be signed by an official authorized to bind the firm to its provisions and the proposal must remain valid for at least one hundred eighty (180) days. All proposals must include a “not to exceed” fee including all out-of-pocket expenses for this proposal. There is no expressed or implied obligation for Gratiot County Central Dispatch Authority to reimburse responding forms for any expenses incurred in preparing proposals in response to this request.

Review Criteria/Right of Refusal

The provider understands that the customer will review all proposals with particular weight to the following seven (7) elements:

Gratiot County Central Dispatch reserves the right to reject any or all proposals, to negotiate separately with any source whatsoever in any necessary to attend the best interests of the Authority, to waive irregularities in any proposal and to accept a proposal which meets the needs of the Authority, irrespective of the bid price.


      1.3       Opening of Proposals

There will not be a public opening for this RFP. It is the intention of GCCDA to procure from provider(s) proposals of technically suitable, available products and services that best fit the needs of GCCDA.  THIS IS NOT AN ORDER FOR PURCHASE. GCCDA shall not incur obligation or liability whatsoever to anyone by reason of issuance of this RFP or action by anyone relative thereto:

Each provider has an obligation to ask any questions and/or clarify any issue which they do not fully understand, or which may be interpreted in more than one way. GCCDA will make every attempt to answer all questions. Questions regarding the RFP must be submitted in writing on or before December 9th, 2024.

All tours shall be coordinated with Director David Rapacz via email drapacz@gratiotmi.com Subject line: Gratiot County 911 Workstation Replacement Project.

Questions and answers will be made available- in the form of an addendum to this RFP, to ensure consistent interpretation of the RFP items. Proposals may be modified after submission and re-submission prior to the stated due date. Modification offered in any other manner will not be considered.

      1.4       Proposal Form

                  Whenever forms are provided, each proposal shall be made on the form provided and
shall be submitted in electronic format bearing the title of work and the name of the Provider and shall be signed by an individual authorized to execute the proposal on behalf of the Provider.

                  1.4.1    Modifications

                              Alternate written proposals submitted may be considered; however, final
                              determination as to suitability and compliance with specifications will lie
                              with the GCCDA. It is recommended that if an alternate proposal is to be
suggested that the Provider provide both a proposal that meets all specifications and any alternate proposals. If the Provider complies with these recommendations, it can have its alternate considered. If the alternate is not acceptable, the GCCDA reserves the right to reject the proposal.

      1.5       Non-Discrimination

      Upon submission of a proposal, the Provider agrees that it will comply with the
      Federal Civil Rights Act of 1964 as amended; the Federal Civil Rights Act of 1991 as
      amended; the Americans with Disabilities Act of 1990 as amended; the Elliott-Larsen
Civil Rights Act, Article 2, Act No. 453, Public Act of 1976 as amended, the Michigan Handicapper’s Civil Rights Act, Article 2, Act No. 220; Public Act of 1976, as amended and all other applicable Federal, State and Local laws and regulations. The Provider shall be an equal opportunity employer and prohibit discrimination in matters of recruitment, employment, training, promotion, wages, or discipline based on race, color, sex, age, religion, national origin, height, weight, marital status, familial status, veteran status, citizenship, handicap/disability, gender identity, sexual orientation, genetic information, or as otherwise in accordance with all Federal or State law, or local regulations. Breach of this covenant may be regarded as a material breach of the contract or purchase agreement and may be processed as provided under the State of Michigan laws.

      1.6       Provider’s Insurance

The successful Provider will be required to furnish Gratiot County Central Dispatch Authority a Certificate or Proof of Insurance as well as any required endorsements. In lieu of required endorsements a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned below shall be furnished, if requested.

If any of the coverages listed below expire during the term of this contract, the Provider shall deliver renewal certificates and endorsements to Gratiot County Central Dispatch Authority Director at least ten (10) days prior to the expiration date.  All insurers shall be either licensed or authorized to do business in the State of Michigan and carry the following minimum coverages.

            1.6.1    Workers Comp
                 
Workers compensation insurance, including employer’s liability, under the Workers Compensation Statutes of the State of Michigan.

            1.6.2    General Liability

Comprehensive General Liability Policy of at least $1,000,000/occurrence for personal injury and property damage. 1.6.3 Automobile Liability Comprehensive Automobile Liability Policy of at least $1,000,000 for bodily injury and property damage on any automobile.

            1.6.4    Professional Liability
     
Professional Liability Coverage (errors and omissions) covering an actual or alleged error, statement, act, omission, neglect, or breach of official duty, including misfeasance, malfeasance, and non-feasance; at least $1,000,000/occurrence. If an “occurrence” policy is unavailable for the professional liability coverage, please include a statement from your
insurance agent or broker indicating non-availability of the occurrence form. Under these circumstances, a “claims made” form will be considered if written in the requested amount.

            1.6.5    Additional Insured

All the above coverages shall protect the Gratiot County Central Dispatch Authority. The Provider’s insurance policy shall be primary for the additional insured, and not excess over any policy held by the additional insured. The certificate of insurance must contain the following statement:

THE GRATIOT COUNTY CENTRAL DISPATCH AUTHORITY, ALL ELECTED AND APPOINTED OFFICIALS, ALL EMPLOYEES AND VOLUNTEERS, ALL BOARDS, COMMISSION, AND/OR AUTHORITIES AND BOARD MEMBERS, INCLUDING EMPLOYEES AND VOLUNTEERS THEREOF (except for Workers Compensation).

            1.6.6    Subcontractor Insurance

                        It shall be the Provider’s responsibility to provide similar insurance for each
subcontractor, or to provide evidence that each subcontractor carries his own insurance in like amounts, prior to the time such subcontractor proceeds to perform under the contract.

            1.6.7    Cancellation Notice
                       
All policies, as described above, shall include an endorsement stating it is understood and agreed that thirty (30) days Advanced Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change of the policy, and Ten (10) days written notice for non-payment of premium, shall be sent to the GCCDA Director, 1375 S County Farm Rd, Ithaca Michigan, 48847.

            1.7       Indemnification

To the fullest extent permitted by Laws and Regulations, the Provider, at its sole cost and expense, shall indemnify and hold harmless Gratiot County, the GCCDA and its officers, Commissioners, employees, agents, and consultants (hereinafter referred to as (“Indemnified Parties”) from and against all claims, costs, losses, and damages (including, but not limited to all fees and charges of professionals and all court or arbitration or other dispute resolution costs) caused by, arising out of, or resulting from the performance of the Services or from the failure to comply with any covenant or term of the contract, provided that any such claim, cost, loss, or damage:
                 
                              (i) is attributable to bodily injury, sickness, disease, or death, or to injury to or
destruction of tangible property (other than the work itself), including the loss of use resulting therefrom or

                              (ii) is caused in whole or in part by any act or omission of the Provider, its agents, officers, contractors, subcontractors, employees, invitees, suppliers or any other person or entity, directly or indirectly employed by any of them to perform or furnish any of the Services or anyone for whose acts any of them may beliable.                       
                        Provided, however, that the Provider shall not be required to indemnify the
Indemnified Party for injury, death, loss, or damage caused by the sole negligence of any Indemnified Party. If such injury or damage is caused in whole or in part by the acts or omissions of the Indemnified Parties, then the indemnification obligation shall be reduced in proportion to the Indemnified Party’s percentage of responsibility for such injury or damage.

In any and all claims against the Gratiot County/GCCDA or any consultants, agents, officers, Commissioners, or employees of the GCCDA by any employee (or the survivor or personal representative of such employee) of the Provider, any Subcontractor, any Supplier, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Services, or anyone for whose acts any of them may be liable, the indemnification obligation above shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Provider or any such Subcontractor, Supplier or other person or organization under workers’ compensation Acts, disability benefit Acts or other employee benefit Acts.

Insurance coverage required by the contractor constitutes the minimum requirements and those requirements shall in no way lessen or limit the liability of the Provider under the terms of the contract.

      1.8             Representations

To ensure consistent and correct information, prospective Providers shall submit all questions and requests for clarification in writing to GCCDA’s Director David Rapacz, via email at drapacz@gratiotmi.org. Gratiot County reserves the right to modify, alter or change the scope, size, or other aspects of this project at any time.

1.9             Proposal Timeline

                        Below are planned dates of action related to the request for proposal. The final
                        recommendation and award date will be determined based upon whether GCCDA
                        conducts in-person interviews.

                        DATE EVENT

                        November 26th, Release of Request for Proposal  
                        December 13th, 4:00 p.m. Proposal Submission Deadline
                        December 14th, Proposals Opened
December 16th-30th, Provider Presentations/Site Visits as determined necessary.
January 23rd, Recommendation to GCCDA Authority Board to proceed with Selected Provider
Provider finalists may be asked to participate in the Provider Presentations and Site Visits for Evaluation which will occur as listed above, as coordinated with GCCDA.

2.   Equipment Specifications

      2.1       Purpose and Background

The Gratiot County Central Dispatch Center is a consolidated center that provides dispatch services to the six (6) Police, nine (9) Fire and 1 (1) EMS agencies that serve the residents of Gratiot County.

Emergency Communications Centers pose unique challenges and demands. Unlike an office environment, Emergency Communications personnel are often required to manage multiple computer systems and electronics. The workstations are utilized twenty-four (24) hours per day, seven (7) days per week by different staff members with different physiques and needs. Providers shall understand that workstations will potentially receive four to five times the use of typical office furniture per year.

Keeping this in mind, ONLY specifically designed and engineered workstations constructed for this type of use will be acceptable.

The following workstation standards and specifications have been developed for Provider consideration and response. The primary focus of these specifications was developed to provide comfort, safety, and to increase productivity of the emergency communications personnel.

The provider awarded the contract will have full system responsibilities for the following requirements:

      2.2       Ergonomic and Safety Standards

Each Workstation must be a sit-stand adjustable height workstation and shall be equipped with a pressure sensor that prevents the lowering of the workstation when an obstruction is present.

      2.3       Workstation Specifications

                  2.3.1    Quantity/Type/Location

There shall be a bid for four (4) dispatch workstations. Providers shall propose one or multiple configurations of the workstations arranged on the dispatch floor, promote open pathways for communication and must provide ADA compliant pathways.

Base Bid – Four (4) Workstations. The design to show additional workstation(s) for future growth.

                  2.3.2    Size

Each workstation shall support all dispatching functions. Workstations are to be outfitted with up to 8 (8) monitor displays ranging in size from 19” to 27”,
four (4) CPU’s, one (1) keyboard, one (1) computer mouse, reference books, and miscellaneous office equipment/supplies (stapler, pencil/pen holders, tape dispenser, etc.)


                  2.3.3    Display Mounting
Monitor Surface height requirements are considered paramount to proper ergonomic positioning. All proposers shall clearly identify the adjustment range of the monitor surface and submit drawings illustrating adjustment range of product proposed for this project as well as the monitor mounting.
2.3.3.1. Monitor Surface shall lower to allow positioning of monitor so that the gaze angle of the 5th percentile seated female to the center of the screen ranges between -15° and -25° from horizontal eye level. (ANSI/HFES100 section 8.3.2.2 – 8.3.2.3 pages 82-83 - Drawing Appendix B)
2.3.3.2. Monitor Surface shall raise to 48" to allow positioning of monitor so that the gaze angle of the 95th percentile standing male to the center of the screen ranges between -15° and -25° from horizontal eye level (69¼”) using a 22" monitor (ANSI/HFES100 section 8.3.2.2 – 8.3.2.3 pages 82-83 - Drawing Appendix B)
2.3.3.3. Monitor Surface shall be wide and deep enough to accommodate up to eight (8) monitors: four (4) 19”-27” and four (4) 19”-27”” LCD flat panel monitors or the number/size specified in equipment inventory and/or project drawings in two rows. (Five (5) monitors on bottom, one (1) monitor on top)
d. Stacked monitor surface shall be able to lower below the keyboard surface to maintain proper viewing angles for most users.
e. Monitor surface shall be electrically adjustable with electronic controller having digital readout in one (1) cm increments to enable precise position replication and shall have provisions for connection to network/computer for software used to control console from computer
f. Monitor surface shall be engineered to anticipate the possibility of technicians needing to stand or kneel on console to service equipment and shall be capable of supporting a minimum of a 500 lbs. static load.
g. Monitor braces preferred to have the ability to move forward and backwards on the monitor surface

                 
2.3.4    Lighting

Each workstation shall have one (1) LED task lights. Task lights shall be mounted on articulating arms with extension, height, and tilt control. Task lights and mounting shall move with the work surface as it is adjusted for seated and/or standing operation.

Each workstation shall have one (1) LED status lights. The current light system may be adopted to the new workstations if applicable.
                 
                  2.3.5    Cable/Wiring Management

Cabling and wiring should be managed in a way to minimize visibility while still maintaining ease of access. Cables and wiring shall not hang below the work surface or be laid on the floor or desktop surfaces. Cabling trays shall be provided, and either be built into or attached to the workstation frame/structure for management of cabling.

                  2.3.6    Frame and Material

The workstation shall be constructed of durable materials that will stand up to the twenty-four (24) hour use environment of an emergency communications center. No   hollow core console walls will be allowed. Console walls shall consist of a solid core. Frames of the workstation shall be equipped with leveling devices to accommodate uneven floors. Each frame shall be
grounded for lightning protection to the facility grounding system. Structural integrity of the system is a priority: therefore, a post and panel system designed of steel is required with slat walls constructed of steel that is capable of sustaining displays, lighting, and accessories as referenced in sections 2.3.3, 2.3.4 and 2.5.1. Slat wall paneling shall be constructed of materials to promote proper internal temperature and overall durability.

                  2.3.7    CPU Cavities

Workstation CPU cavities shall accommodate at least four (4) CPUs with adequate heat dissipation. There shall be a sliding tray inside the cavity for ease of CPU access and removal. Workstation CPU cavities shall have access from the top and/or from either the front or rear of the cavity; or both. Workstations that adjoin in a dual or quad configuration shall be arranged so that there is easy access to CPU cavities as well as the adjoining workstation.


            2.3.8    Lifting Mechanism

Work surface lifting mechanisms/devices shall be sized appropriately. The lifting mechanism must lower the work surface to a minimum of 28” and raise the work surface to a minimum of 48”. Lifting mechanisms/devices must be capable of lifting 750lbs and shall be designed to support uneven loads. Height of the work surface shall be controlled electronically (with user configurable presets) as well as a manual adjustment.

Providers shall clearly indicate the mechanism/device (chain, screw, etc.) primarily utilized for the moveable work surface.

                  2.3.9    Work Surface

Work surfaces shall have a useable and aesthetic curvature; near right angles are not preferred. Surfaces shall be constructed with a medium to high-density fiberboard (MDF) or particle board with laminate finishes. Work surfaces shall include cable drop points for access into the lower cavities. Surfaces shall be available widths and depths appropriately sized to accommodate displays, small electronics, and organized printed materials.

Work surfaces shall be smooth enough to easily write with a single sheet of paper without causing distortion to the writing.

                  2.3.10 Storage

Each workstation shall have one three-drawer storage unit below the work surface or as an extension of the work surface. The drawer shall have full extension hardware and ball bearing construction. Drawers shall be at a minimum two 6” drawers and one 12” drawer. The storage unit shall be finished on all sides and be equipped with dual-wheel locking casters.

                  2.3.11 Colors

Color will be selected from the manufacturer’s standard colors following contract award.


2.3.12             Power Distribution

All power wiring shall be placed in cable/wiring trays and installed in accordance with the National Electric Code.  Each workstation will accommodate the listed number of       computers, monitors, and accessories as well as at least two (2) USB power outlets at each position.

      2.4             Workstation Design/Layout:

GCCDA has an open floor plan. Attachment D contains the Dispatch Center Floor layout. GCCDA is requesting the Provider propose at least one (1) primary and one (1) or more alternative layout(s).

      2.5             Optional Features:

Providers are encouraged to describe any optional features of its proposed products or services. Please use attachment B to list the optional features. This listing shall include full product descriptions and specifications, and pricing of optional products and services.

      2.5.1          Additional options of interest are:
                       

furniture for additional storage within the dispatch center; placed as needed along open wall space of the dispatch floor.

                              • Slat wall mounted accessories: bookshelves, pen/pencil holders, etc.

                              • Workstation comfort control, heat, and cooling.

      2.6             Delivery and Installation:

Delivery and installation of workstations will be at 1375 S County Farm Dr, Ithaca, Michigan. The Dispatch Center will be always fully operational, there is no option to move staff out of the center for installation, loud noises should be avoided as much as possible.

Providers shall identify the lead time for delivery and installation of this product to the Gratiot County Central Dispatch facility. Installation must be completed by the time and date determined by GCCDA and Provider which will be part of the contract.

The provider is responsible for the installation of all workstation components and in accordance with specifications contained herein.

3. Provider Response and Cost Information

      3.1      Completeness of Proposal:

Each proposal shall provide a clear, concise delineation of Provider’s capabilities to satisfy the requirements of the RFP. To expedite the evaluation proposals, Providers must follow instructions contained herein. Failure to comply with any of the RFP mandatory requirements may subject the proposal to rejection.

      3.2       Proposal Expiration:

Providers must indicate an expiration date for pricing in any proposal submitted but the expiration date shall not be less than 180 days from the proposal due date.

      3.3      Manufacturing Lead Time, Delivery, and Installation:

Proposals shall include the Provider’s estimated timeframe for manufacturing, delivery, and installation of proposed workstations (and/or furniture).

      3.4       Inclusive Unit Cost Information:

The provider’s proposal shall be inclusive of all costs including delivery and installation of all requested workstations. Failure to provide this information may cause Provider’s proposal to be eliminated from consideration. All costs including materials, warranty, freight, installation, and any miscellaneous items must be listed.

      3.5       Payment Policy:

Provider’s proposal must state its payment policy and progress payment schedule. The payment policy will state any applicable discounts for early payment and penalties for late payment.

      3.6       Proposed Optional Equipment:

As referenced in section 2.5, Providers proposing optional equipment must complete attachment B including specific optional equipment detailed cost. These prices are to be inclusive. All proposed optional equipment shall meet the same specifications of quality, workmanship, finish, and durability as listed in section 2 of this RFP.

      3.7       Provider Response:
     
In addition to completion of the forms contained in this RFP, the Provider’s response is to be returned in a format that follows the RFP section by section.

                  3.7.1    Annotating whether the provider is compliant or non-compliant.

                  3.7.2    The following minimum drawings shall be included in the response:

                              • Dispatch floor layout to include all Workstations as requested in the RFP

                              • Detailed drawing of the individual Workstation(s)

                              • Three dimensional (3D) drawings of the individual Workstation(s)

                              • Optional drawings to include proposed and/or requested optional items.

      3.8       Tax Exempt:

                  Sales taxes are not to be included in unit or overall pricing. GCCDA will provide tax
                  exemption certificate to selected Provider.

      3.9       Warranty:

                  Workstations must be completely warranted to be free from defects in material and
                  workmanship for a minimum of ten (10) years. This warranty must include all
                  components and accessories to the workstation, including but not limited to work
surface, storage, lift mechanism/device, and frame. Providers must supply a detailed copy of their warranty conditions with response. When a distributor cannot handle service of the workstation, the manufacturer must send a factory representative to the installation.

Providers shall submit with the proposal the phone number, location, and contact person responsible for any customer service and/or warranty work.

      3.10     References:

Providers shall list at least three (3) references where their workstations have been installed and are in operation (installations within lower Michigan are preferred). The reference shall contain the name of the agency, agency contact person, phone number, and email address.

4    Miscellaneous

      4.1       Status of Provider

The Provider and its employees at all times shall be considered as independent contractors and not as Gratiot County employees. In delivering services, the Provider shall exercise all supervisory control and general control over all day-to-day operations, including control over all workers’ duties, payment of all wages to its employees, and the right to hire, fire, and discipline all employees. As an independent contractor, payment to the Provider under this contract shall not be subject to any withholding for tax, social security, or other purposes, nor shall the Provider or employees of the Provider be entitled to any Gratiot County fringe benefit programs.

      4.2       Employees of the Provider

The Provider shall always be responsible for the conduct and discipline of its employees and/or any subcontractor or persons employed by the Provider. All workers must have sufficient knowledge, skill, and experience to properly perform the work assigned to them.

Any worker employed by the Provider, who in the opinion of GCCDA’s Director, does not perform work in a skilled manner, or acts in a disorderly or intemperate manner, or engages in sexual harassment or other forms of inappropriate behavior as defined by the Gratiot County Policies, shall, at the written request of GCCDA’s Director, be removed immediately from the project and shall not be utilized again in any portion of the work without approval of GCCDA’s Director.


      4.3       Laws and Municipal Ordinances

The Provider shall keep fully informed of all laws and regulations in any manner affecting those engaged or employed in the work, or the equipment and materials used in the work, and all orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. The Provider shall always observe and comply with all such existing laws, codes, ordinances, regulations, orders, and decrees. All work shall comply with the Laws of the State of Michigan, County Ordinances, as well as all other bodies having jurisdictional authority.

      4.4       Supervision by Provider

The Provider will supervise and direct the work of its employees. The Provider will be solely responsible for the means, methods, techniques, sequences, and procedures of the professional services performed. The Provider will appoint a Project Lead who shall have been designated in writing by the Provider at the time the Request for Proposal is submitted. The Project Lead shall have full authority to act on behalf of the Provider and all communications given to the Project Lead shall be as binding as if given to the Provider. The Project Lead shall be present to the extent necessary to perform adequate supervision and coordination of the work.

      4.5       Assignability

The Provider agrees that the work proposed shall be accomplished by the Provider. The Provider agrees that any work under the contract to be assigned to another Provider, and/or subcontractor, shall be done only with the prior approval of the GCCDA Project Manager

      4.6       Termination for Convenience

Any Contract entered into after a bid is awarded may be terminated by the GCCDA/ Gratiot County Central Dispatch Authority upon not less than 15 days written notice to the Provider. In the event of termination not the fault of the Provider, the Provider shall be compensated for services performed to date, in accordance with the terms of the contract.

Termination not the fault of the Provider shall not give rise to any claim against the GCCDA for damages or for compensation in addition to that provided under this Contract. Such pay so made to the Provider shall be in full settlement for services rendered pursuant to this Contract.

      4.7       Termination for Default

The GCCDA may, by written notice to the Provider, terminate the right to proceed
                  as to the whole or any part of the contract.  
           
                        (1)       If the Provider fails to perform the services within the time specified or any extension thereof,  
                 
                        (2)       Fails to make progress as to endanger performance of the contract in accordance with its terms, or   

                        (3)       The Provider fails to adequately perform any other provisions of the contract.

The Provider shall not be subject to this provision if failure to perform the contract arises out of any cause beyond its control and without any fault or negligence by the Provider or subcontractors

4.8             Limitations

This RFP does not commit GCCDA/Gratiot County to a contract or to pay any costs incurred in the preparation for a response to this RFP. There is no obligation on the part of the GCCDA to select and award any submitted response or to any Provider or individual submitting a response. No work is guaranteed under this RFP.

4.9             Public Record

Providers are advised that all responses are deemed a public record and open to public scrutiny after the evaluation and selection (or no selection) of a Provider by the GCCDA/Gratiot County.

4.10           Conflict of Interest

All Providers must disclose any potential conflict of interest with GCCDA employees or any of its Gratiot County Central Dispatch Advisory Board or County Board of Commissioners.

4.11           Ownership of Bids

All materials submitted in response to this RFP shall become the property of the GCCDA and for the selected Provider, will become part of the business agreement. Award or rejection does not affect this right.
     
4.12           Release of Claims

Under no circumstances shall the GCCDA be responsible for any bid preparation expenses, submission costs or any other expenses, costs or damages of whatever nature incurred as the result of a respondent’s participation in this RFP process. The respondent understands and agrees that it submits its bid at its own risk and expense and releases the GCCDA from any claims or damages or other liability arising out of the RFP and award process.


4.13     Reservation of Right to Award Multiple Bids

                  The Gratiot County Central Dispatch Authority reserves the right to make multiple awards regarding this RFP if it is determined to be in the best interest of Gratiot County Central Dispatch Authority.

4.14     Right to Accept or Reject Parts of Bid

                  Gratiot County reserves the right to accept any submittal and/or parts thereof and/or to reject any or all submittals if it is determined to be in the best interests of the County.

4.15     Approval by Gratiot County Central Dispatch Authority Board

                  Contract Approval: The Gratiot County Central Dispatch Authority Board and, if applicable, other boards and committees must approve the contract resulting from this solicitation.

4.16     Contract Development & Preparations:

a) Gratiot County Central Dispatch Authority reserves the right to negotiate further with one or more responsible and responsive proposers. The content of the RFP and the successful proposer’s proposal will become an integral part of the contract but may be modified by the provisions of the contract.

b) By submission of proposals pursuant to this RFP, proposers acknowledge that they are amenable to the inclusion in a contract of any information provided either in response to this RFP or subsequently during the selection process. A proposal in response to an RFP is an offer to contract with the GCCDA based upon the terms, conditions, scope of work and specifications contained in this RFP. GCCDA retains the right not to make any subsequent award.

c) Furthermore, all proposers, by submitting proposals, agree that they have read, are familiar with all the terms and conditions of the different documents and will abide by the terms and conditions thereof. The County has the right to use, as it determines to be appropriate and necessary, any information, documents, and anything else developed pursuant to the RFP and the proposal.

d) GCCDA will prepare a formal contract, if one is awarded, specific to this solicitation for execution by the successful proposer.
                 
                  e) GCCDA reserves the right to accept or reject in whole or in part any form
contract submitted by a proposer and/or to require that amendments be made thereto, or that an agreement drafted by the County be utilized.

f) The successful proposal shall be incorporated into a resulting contract and shall be a matter of public record subject to the provisions of Michigan law.