49-19 - Comprehensive Facilities Management Program

Scan (when content is paper) / collect electronic information, organize and create folder / sub-folder / file structure, OCR the entire collection (both large and small format content), hyperlink, build home-pages, create the following modules:
 

• Buildings

• • Provide access to As-built documents for the past 10 years in a List View (organized by dates) and in a Map View (each improvement is color-coded and “layered” on a floorplan.  Individual improvements can be accessed by clicking on the section of the floor plan as designated by the colored layer
  • Shut Off Valve mapping – Identify all Shut-Off valves on a floor plan.  Provide visual backup by capturing photos and video of each Shut-Off as well as operating instructions as necessary

• Equipment – Provide access to equipment in 3 different ways

• • Equipment Map – Identify applicable equipment / assets on a building floor plan.  Provide visual identification of the equipment / asset by picture(s) and videos as applicable.
  • QR Code – Ability to scan any piece of equipment / asset that has been QR coded to access all pertinent equipment data
  • “Google-like” search of equipment.  Further refine the search by utilizing customer-defined “search tags”
  • Each piece of equipment / asset identified can have the following information assigned to it
    • Customer defined Maintenance / Inspection forms
    • Linked Files (O&M documents, warranty document, service contract documents, et)
    • Parts Lists – Identifying the Part name, Part number, Part Description, Ordering instructions, Dealer name, and even a link to a website or internal system to order)
    • Useful Links – Access to web addresses, as required by the customer
    • Notes
    • Equipment Details – including Equipment / Asset name, Description, Install Date, Warranty expiration date, Manufacturer, Model number, Serial Number and Type
    • Location – being able to locate the piece of equipment on a floor plan map

• • Emergency Module, including the following:
    • Ability to store / readily access customer generated plans relating to
      • Emergency Plans
      • Safe Refuge Areas
      • Shut Off locations
      • Floor Plans
      • Safety Data Sheets
      • Asbestos plans
      • Evacuation Routes
      • Fire Systems / Sprinkler drawings
      • Underground Utilities
      • Emergency Contacts
      • Training videos / manuals
      • Action plans
      • Emergency Equipment / Asset locator via Floor plan (inclusive of pictures and videos)
      •