The Lake Orion Downtown Development Authority (“DDA”) will require the services of a historic preservation/adaptive reuse architecture & architectural team for design and construction document development for the following general scope of services including but not limited to: (1) Restoring the historic Main Lumber Barn to reflect its appearance in 1917 and adapting its use to a market and events gathering place; (2) rehabilitating the Supply House canopy into a trailhead for the Paint Creek Trail; and (3) repurposing the 1917 Coal Office utilizing salvaged material(s) and adapting the building to a commercial opportunity while maintaining the structure as a historic gateway. The aim of this RFP is to contract with a qualified firm who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. Applicant will submit a fee proposal for performing the phases of this project as described below. Please subdivide the work based on the scope of service below. Reimbursable expenses and hourly rates that occur outside of the described work can be submitted on a separate page in the proposal package.
III. PROJECT DESCRIPTION:
The Lumber Yard at Paint Creek is Lake Orion’s newest historic project. The approximately 4.5 acre site began as an ice and coal operation supporting the burgeoning resort community of the early 1900’s. The grounds eventually grew to more than 20 buildings, including three rail spurs bringing coal and construction materials to the fast growing community. This proposal seeks professional services to help repurpose three of the main structures; the Main Barn, The Supply House Canopy, and the second of the Michigan Central Coal offices, each built in 1917 as a second phase of the then named Lake Orion Lumber & Coal Company. Each building is to be rehabilitated into a historic representation of itself, adapting a new purpose for the community.
The Main Barn: this 6000 square foot wood structure was operational through 2023 as a lumber rack and cutting room. The intention for the structure is to open and close both the East and West sides for public access and use as an event space for markets, weddings, concerts, and festivals. There is a rack/storage structure abutting its East side that is intended to be a market vendor space. Redesign of the interior of the structure is anticipated, including accessibility.
The Supply House: this structure is adjacent to a curve in the north end of the Paint Creek Trail and sees tens of thousands of bike, pedestrian and other users annually. It is intended to be the cornerstone of a new, historic trailhead, preserving its unique canopy and the concrete beneath for a public space. Design should include landscape and compatible use concepts.
The Coal Office. This building was constructed as an expanded coal office in 1917 and sits as the gateway to the downtown. It has been stripped of two layers of its original siding and all usable materials saved and stored. The original coal scale is still in the ground in front, and it abuts the main public space of the site, as both existing and intended. The DDA intends that this building, with a first floor of approx..1600 sq ft and a dry and usable basement, would house a tenant compatible to the public space and be a reflection of the historic gateway. Funding exists for the exterior to reflect our history through public art and focusing multi-modal traffic around it into downtown.
This project is partially funded by a grant from the Main Street Oakland County Public Spaces Program. The Consultant may be required to perform additional documentation or other tasks in order to comply with grant requirements. The project is heavily influenced by the Main Street program and should reflect its pillared approach to preservation.
IV. SCOPE OF WORK:
The selected firm shall furnish all expertise, labor, and resources required to meet the terms of a full contract outlining and defining the deliverable scope of work and the terms and method of compensation, including any change order(s).
The scope of work intended in this request includes, but is not limited to:
The Consultant will be required to prepare detailed conceptual design drawings of each project for submittal, modification and final approval by the DDA. At the conclusion of the detailed conceptual design phase, the Consultant shall provide the Client with a detailed cost estimate of the entire scope of work and thereafter develop construction documents for all components of each project.
To achieve desired outcomes the consultant will:
A. Facilitate the process to identify and evaluate viable alternatives as appropriate based on site evaluations and DDA guidance.
B. Work with the DDA throughout the project who will provide input and help engage all interests, prior charette data, and public input into the process and project.
C. The Consultant will provide recommendation and insight to maintain compatibility with leading historic preservation guidance.
D. Be responsible for attending site meetings for this project. The consultant will prepare exhibits as needed for these meetings. The Consultant will be available to answer any questions that may arise and incorporate input shared into the design as appropriate. Client will be responsible for arranging, coordinating and facilitating all meetings.
E. Be available (in person or remotely) for bi-weekly Project Team meetings. Consultant will provide brief weekly updates via e-mail indicating preliminary design progress.
F. The Consultant will provide final design drawing(s) in PDF, AutoCAD and/or ArcGIS format.
G. The Consultant will meet with the village of Lake Orion Planning Commission, as necessary, to gain any conceptual or planning based feedback that might alter any design or adaptive reuse.
H. Provide a conceptual construction cost estimate broken down by each element of the project.
I. Complete construction drawings, specifications and bidding documents for entire scope of work with a desired construction period starting in June 2025.
