Summary of Specifications:
The Washtenaw County Board of Commissioners is requesting responses from vendors to review some commodities that are purchased throughout the county. The vendor would negotiate the best price for these commodities that are sole source or professional service contracts as needed. The vendor would then receive pricing based on a percentage of what the vendor saved the county over a period of one year.
Additionally, the county is also asking for responses from vendors for a cost recovery program that audits accounts payable and receivable systems for inappropriate payments, overpayments, or duplicate payments.
Departments would provide information to the vendor, but vendor will have to use their own labor and staff costs. Labor provided by the county, will be deducted (average office staff labor rate $25 per hour) from the amount of savings. Copy costs incurred will be charged back to the vendor at the rate of 20 cents a copy.
Since Washtenaw County has gone through staff reductions, Washtenaw County staff time is limited.
For some commodities, the vendor is selected but the invoices need to be reviewed through cost recovery.
The following commodities have been selected, but could include more if necessary.
• Medical Services • Software • Mailing Services • Motorola • Security Services • Legal Services • Scanning Maintenance • Fuel for Fleet Vehicles • Telecommunication Services • Utilities (Gas and Electric) • Insurance • Bank Charges • Court fees • Office Supplies
