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Basic Information

Reference Number

0000351667

Issuing Organization

Byram Hills Central School District

Owner Organization

District-Wide

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

24/25-02

Title

Printing and Mailing Services Bid

Source ID

PU.AG.USA.2663218.C17308976

Details

Location

United States, New York, Westchester County

Delivery Point

Byram Hills District Office, 10 Tripp Lane, Armonk, NY 10504

Purchase Type

Term: 07/01/2024 12:00 AM EDT - 06/30/2025 12:00 AM EDT
Option: Optional 2 (1-yr) renewals

Piggyback Contract

Description

Printing and Mailing Services Scope of Work:
PROJECT 1: SUMMER SPECTRUM NEWSLETTER PRINTING AND MAILING
PROJECT 2: DISTRICT CALENDAR PRINTING AND MAILING:
PROJECT 3: FALL SPECTRUM PUBLICATION PRINTING AND MAILING
PROJECT 4: BUDGET BROCHURE & ADDRESSING/MAILING SERVICES
PROJECT 5: SPRING SPECTRUM PUBLICATION PRINTING AND MAILING

Dates

Publication

05/15/2024 05:00 AM EDT

Bid Intent

Optional

Bid Intent Deadline

05/21/2024 04:00 PM EDT

Question Acceptance Deadline

05/20/2024 03:00 PM EDT

Questions are submitted online

Yes

Closing Date

05/24/2024 10:00 AM EDT

Other

05/20/2024 03:00 PM EDT

Other

05/20/2024 03:00 PM EDT

Contact Information

Sarah Lusardi

914-273-4082 ext. 5938

slusardi@byramhills.net

Required Acknowledgement

Amendments and All Bid Documents Reviewed

By submitting a bid, the Bidder represents that: 1) they have read all of the Bid Documents including all of the Exhibits and addendums/amendments; 2) they have full understanding of the quality and expectations of the deliverables for the project(s) they bid on; 3) they agree to the rights as detailed are retained by the Byram Hills Central School District; and 4) they will provide items/services in accordance with the terms and conditions and at the prices stated in vendor’s bid response for the entire contract period. Failure to fulfill any requirements of the Bid documents provided may result in being considered nonresponsive.

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Insurance Required

- Samples Required

- Training Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Hard-Copy Sample Print Job Viewing

Attendance

Recommended

Event date

05/20/2024 03:00 PM EDT

Location

Byram Hills District Office - 10 Tripp Lane, Armonk, NY 10504

Event Note

The deadline to view hard-copy samples of the bid projects in person is 5/20/24 by 3:00 PM.
Bidders may request to view a hard-copy of past projects on Exhibit A (if available) by contacting Sarah Lusardi via email at
slusardi@byramhills.net or slusardi@byramhills.org to schedule a time to view them at the District Office prior to the deadline.
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Event Type

Submit Questions Regarding the Bid Via Email

Attendance

Recommended

Event date

05/20/2024 03:00 PM EDT

Location

Email

Event Note

Any questions or requests for clarifications submitted by individuals regarding this Bid must be directed, in writing, to Sarah Lusardi, Purchasing Agent, via email at slusardi@byramhills.org. The deadline to submit all questions for response is May 20, 2024 at 3:00 PM.
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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Package	Invitation to Bid, Specifications and Bid Forms, Cover Sheet (page 1), and Instructions to Bidders (Pages 2-6)	Yes	No
Exhibit A	Printing and Mailing Services (District-Wide) Project Specs (pages 1-8) and Bid Form (pages 9-12)	Yes	No
Exhibit B	Statement of Non-Collusion	Yes	No
Exhibit C	Hold Harmless Agreement	Yes	No
Exhibit D	Certification of Compliance with the Iran Divestment Act	Yes	No
Exhibit E	Sexual Harassment Policy and Training Certification	Yes	No
Exhibit F	Minimum Bidder Qualifications	Yes	No
Exhibit G	SAM Certification Form	Yes	No
Exhibit H	Non-Bidders Response Form	No	No
Exhibit I	Insurance Requirements Agreement	Yes	No
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