2266 - Chemung County Sheriff Uniforms, Footwear, & Equipment

A. GENERAL CONDITIONS:

1. Intent: It is Chemung County's intent to award the bid(s) to the responsive bidder submitting the lowest responsible total gross sum bid for each group of items (Group 1, 2, or 3).

 

2. Submission of Bid: Prices are being solicited for three (3) groups of items, and each group will be considered a separable bid. Bidders submitting bids on any group must submit bid prices on all items in that group. Bidders may submit bids either to one group, two groups, or all groups.

 

3. Estimated Quantities: Quantities listed are estimated annual purchases based upon historical data and should not be construed to represent either minimum or maximum quantities. The County makes no guarantees to purchase either minimum or maximum quantities of any bid item. The successful bidders will provide the items on a continuing demand basis throughout the term of the contract.

 

4. Bid Prices: Bid prices shall be inclusive of all delivery, shipping, and handling charges (F.O.B. Destination) to the Chemung County Sheriff’s Office, 203 William St., Elmira, NY. Bid prices shall also include the attachment of County provided patches on some bid items.

 

5. NYS Contract Prices: The County reserves the right to purchase any item on the "Form for Submission of Bid" from the New York State Contract vendor at the New York State Contract price, if such price is less than the bid price of the successful bidder. The successful bidder will be given the opportunity to provide such items at the New York State Contract price.

 

6. Term: The contract term(s) are from the date of the contract execution through December 31st, 2021. Upon mutual agreement, each contract may be extended for up to one (1) additional year, under the same terms and conditions and at the same prices.

 

7. Bid Items and Specified Brand Names: Pursuant NYS Municipal Law Section 103, Subdivision 5 and Chemung County Legislature Resolution #07-172 and Resolution #11-399, the County has standardized on certain manufacturer’s brands as listed on the Form for Submission of Bid. These are the only acceptable products and no substitutions will be accepted.  The standardized manufacturers are as follows:

 

1. 1. Bates or Danner – footwear
   2. Flying Cross Company – uniform trousers and shirts

Other brand names are specified on the Form for Submission of Bid to show the quality, style, design, and minimum specifications required. Chemung County, in its sole discretion, shall determine the equivalence of proposed products to the minimum specifications. Bidders are solely responsible to provide proof of equivalence of proposed products to the minimum specifications.

In the event that any item on the Form for Submission of Bid is discontinued or there is an error in a bid item, the County may subtract the bid price submitted for such item from all bids before determining the low bid.
 

8. Ordering and Delivery: Purchase orders will be issued to the vendor(s) as necessary to cover the purchases of bid items on a continuing basis. For any standard size garment or footwear, the vendor shall deliver the items within fourteen (14) business days of the date of the order. For any non-standard size garment or footwear, the vendor shall deliver the items within thirty (30) business days of the date of the order.  If a vendor does not  ship