INTENT
It is the intent of the City of Albany’s Department of Water & Water Supply to solicit bids for the provision of fire hydrant locks.
GENERAL
The City of Albany has approximately 3,500 active fire hydrants. The Department of Water has standardized fire hydrants to Waterous brand. However, prior to standardization, the Department of Water had used Eddy fire hydrants as well. Currently, a majority of the active fire hydrants within the City are Waterous, but there are still many which are the previous brand, Eddy.
The Department of Water is seeking quality equipment to secure fire hydrants within the City to guard fire protection assets and protect against illicit use of City assets. Illicit use of fire hydrants is a significant cause of water main breaks due to inexperience with operating fire hydrant flow.
The Department of Water intends to secure all fire hydrants within the City limits. Although a vast majority of fire hydrants are protected with McGard fire hydrant locks, the Department is consistently replacing or adding new fire hydrants which will require security. The Department requires all keys to the hydrant locks to be identical to hydrant locks currently installed within the City, by brand; i.e., all Eddy brand fire hydrants to have one key and all Waterous brand fire hydrants to have one key.
The Department tests all fire hydrants on an annual basis. While performing testing on the fire hydrants’ flows, it may be determined that the locking mechanism is no longer operational and requires repair. The Department will repair hydrant locks, when possible, in lieu of full replacement. Therefore, as part of this bid, we require a full listing of replacement parts and the % mark-up, on the following page.
Historical replacement rate of fire hydrants and locks is approximately 100 new per year. These are for new development or replacement of inoperable fire hydrants. In addition to the 100 new fire hydrants and locks each year, the Department will look to secure any other fire hydrant within the City that does not have a fire hydrant lock. It is estimated that an additional 200 fire hydrant locks will be required in the first year of this contract.
All components of the fire hydrant lock that are made with iron or steel must be North American iron and/or steel.
All quantities included on the bid sheet are for demonstrative purposes only and does not guarantee nor is it an agreement to purchase listed quantities. However, said quantities reflect historical usage.
It is the intention of the Department of Water & Water Supply for the unit prices on the bid sheet to include the total cost to obtain an item. Costs to include in the unit price are as follows, but are not limited to:
- Base price of the item
- Cost of any warranty for item
- Cost of delivery
- Any other cost necessary to obtain and use item
Any and all products which contain any steel or iron must be North American sourced.
It is the intention of the Department of Water & Water Supply to award one or multiple contracts to one or multiple vendors, based on lowest responsible bidder.
