Summary of Specifications:
AUTOMATED PUMP DISPENSING SERVICE
SUBJECT: Provide unleaded, ultra low sulfur diesel and bio diesel fuels to Otsego County, City of Oneonta, and the Oneonta City School District (hereafter referred to as “Entities”) through an automated pump dispensing service for a one year period from date of award.
The County is unable to provide estimated usage for this card system. However, the County reserves the right to participate in this bid award at the same price and terms and condition awarded by the City and the School District.
Price quoted shall exclude all federal, state & local taxes.
Vendor must provide an automated pump dispensing service, operated by key or card; one key or card to be assigned to each vehicle. Security code with each key or card to be provided insuring that only the operator of vehicle may obtain fuel.
Service to be available 24 hours a day, 7 days a week.
At least one facility to be located within five miles of the City of Oneonta, with means to utilize other billing systems (other locations where fuel can be appropriately charged to account) throughout New York State.
The City of Oneonta reserves the right to make multiple awards to allow for departmental needs in terms of fueling locations.
Vendor to provide clear and accessible ingress & egress to pumps.
Approximate usage (all quantities are estimated and may be either higher or lower):
City of Oneonta: 120 vehicles Annual usage: 20,000 gallons unleaded fuel Annual usage: 130,000 gallons B5, B20 or ULS diesel fuel
Otsego County: Annual usage: The County is unable to provide estimated usage for this card system. For the purpose of this bid, the County has been divided into four regions: Central Otsego County (area including, but not limited to, Cooperstown, Hartwick, Middlefield, Town of Otsego), South Otsego County (area including, but not limited to, Morris, Butternuts, Oneonta, Worcester, Maryland, Unadilla, Otego, Milford, Laurens), North/East Otsego County (area including, but not limited to, Cherry Valley, Springfield, Richfield Springs, Roseboom, Westford, Exeter, Decatur), West Otsego County County (area including, but not limited to, Edmeston, Plainfield, Pittsfield, New Lisbon, Burlington). This has been done to facilitate extension of a bid award to municipalities within the County. Oneonta City School District 35-40 vehicles Annual usage: 6,000 gal unleaded fuel Annual usage: 40,000 gal B5 or ULS diesel fuel
The Entities reserve the right to add or delete vehicles to service.
Vendor must provide source of emergency fuel, at same price, in event of pumping station outage both during and after business hours.
Maintenance & liability of pumping station to be sole responsibility of vendor except when Entity can be shown to be directly responsible for damage to equipment.
System to provide maximum efficiency and security.
Vendor to supply Entities with a system-generated itemized monthly usage statement, providing, but not limited to, the following:
1. Date of fuel purchase per vehicle 2. Vehicle #, or vehicle code # 3. Type of fuel purchased per vehicle 4. Amount of fuel purchased per vehicle 5. Odometer reading of each vehicle at time of purchase 6. Option - statement may include miles per gallon computation per vehicle 7. Option – statement may include identity by name or user number of individual fueling vehicle
A copy of the Journal of Commerce for the purchase period must accompany each invoice to verify posted price for each date of purchase.
Vendor to state refiner’s name.
BASIS FOR AWARD:
Firm Differential above/below Journal of Commerce posted price, Albany Reseller Tank Car. All fees or charges in addition to product bid must be clearly indicated.
OR
In the alternative, pricing will be expressed at a fixed rate, net, per gallon, and shall include all transportation and delivery charges fully prepaid by the vendor, FOB point of destination for unleaded gasoline and for diesel fuel. All fees or charges in addition to product bid must be clearly indicated.
BULK DELIVERY
Otsego County: Annual usage: Central Otsego County (area including, but not limited to, Cooperstown, Hartwick, Middlefield, Town of Otsego) 128,000 gallons unleaded fuel A copy of the Journal of Commerce for the purchase period must accompany each invoice to verify posted price for each date of purchase.
Vendor to state refiner’s name.
BASIS FOR AWARD:
Firm Differential above/below Journal of Commerce posted price, Albany Reseller Tank Car. All fees or charges in addition to product bid must be clearly indicated.
OR
In the alternative, pricing will be expressed at a fixed rate, net, per gallon, and shall include all transportation and delivery charges fully prepaid by the vendor, FOB point of destination for unleaded gasoline and for diesel fuel. All fees or charges in addition to product bid must be clearly indicated.
