522250 - ALLEY ROADWAY SNOWPLOWING 2024-2025 INITIAL SEASON

1.1   It is the intention of the City of Rochester to enter into contracts with competent  and responsive contractors for plowing City of Rochester's alley roadway          routes in the manner described herein for a full snow plow season.  The snowplow season per terms of this contract starts on October 15 and runs 
        through the following April 15, unless extended by the City.

1.2  Contractors proposing their services under this contract must supply one (1) well-maintained four-wheel drive (4WD) pickup truck with a City-approved Hydroturn plow, in excellent operating condition that meets the equipment specification, plus an operator, for each route awarded (see Sections 6, 9 and 10).  All equipment intended for use in snowplowing City streets will be subject to passing the Vehicle Inspection.  The Vehicle Inspection will be scheduled by the Director of Operations in late October or early November.

1.3       FOR THIS BID, the successful bidders must provide:  the driver; driver’s license and driver’s cell number; certificate of insurance and insurance endorsements; New York State vehicle registration; equipment information; and vehicle storage information as specified herein to the Director of Purchasing within five (5) days of Notification of Award. Upon approval of required documents, the City shall authorize the successful bidders to participate in a vehicle inspection.  

        1.4       Overall, the plowing service can be described as follows:
                    1.4.1    The contractor will be paid the amount bid for each route, upon satisfactory completion of the route.  To be considered completed, all                                            streets shown on the maps must be plowed to the satisfaction of the City's route inspector.

1.4.2    The specific streets for each route are shown in Appendix "A" attached to these specifications. Each route requires the contractor to use a pickup
truck to plow alleys and other streets that cannot be plowed with the heavy equipment used on other residential roadway plowing routes. The streets on  each route are not necessarily contiguous. The City expects the contractor to follow the Street-By-Street Directions given for each route (Appendix A), plowing only the streets or segments highlighted on the maps. The City reserves the right to increase, or decrease, the size of the route in centerline miles as shown on each map by up to five (5%) percent while still paying the price bid per route.

                    1.4.3    The City reserves the right to treat each route independently and to order service on one or more routes at any given time.

        1.5       In consideration of the need to reserve equipment to meet the needs of this contract, the City will guarantee a minimum payment of $5,000 per
                    route to the  contractor during this contract if the contractor fully performs the services of this contract as specified herein to the satisfaction of the City.

1.6       Bidders should carefully review the Insurance Requirements of Section 14, and must certify on the Proposal that they have or can obtain the insurance specified.  Successful bidder must submit all insurance endorsements (in addition to an Acord) as requested by the City. 

1.7       PRE-BID CONFERENCE MEETING

1.7.1     PRE-BID MEETING: Tuesday, July 23, 2024 at 11:00 A.M
                    Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
                                            Meeting ID: 3047926947

1. 1. 2. Bidders are expected to fully inform themselves as to the conditions, requirements and specifications before submitting bids. Failure to do so will be at the bidder's risk and bidder cannot secure relief on the plea of error.
2. 1. 3. Bidders should refer to the route maps and driving directions in Appendix A, Maps & Driving Directions.
3. 1. 4. Prospective bidders are urged to attend.