METHOD OF AWARD
The City intends to award a contract to the responsive and responsible bidder whose bid is the lowest Best Value Offer to the City based upon the Total Bid Price. However, the City reserves the right to award by Group if doing so results in the best net cost to the City after factoring in the cost of making multiple awards.
Group 1 will be made to the highest responsible and responsive bidder who provides the most complete service to meet the City of Rochester’s recycling needs as specified herein. Prices shown must be net cost to the City after factoring in all costs to the contractor, including but not limited to pick-up costs.
Group 2 will be made to the lowest responsible and responsive bidder who provides the most complete service to meet the City of Rochester’s recycling needs as specified herein.
Group 3 will not be included in the City’s Total Bid Price. Any and all bidders who meet the qualifications specified herein will be accepted as the list of Group 3 qualified bidders. Individual award of City business will be on a case-by-case basis as described in Section 7.3
For purposes of this bid, if one or more bids are submitted by a business certified as an MWBE business by New York State on the date of the bid, the MWBE bidder(s) shall receive a five percent (5%) price advantage over non-MWBE bidders pursuant to Section 8 of Ordinance No. 2018-54. The lowest Best Value Offer shall be defined as the lowest bid after adjusting for any MWBE price advantage. For example, if three bids are received, one for $100.00, one for $103.00, and one by an MWBE business for $105.00., the lowest Best Value Offer would be the bid submitted by the MWBE business for $105.00. If instead the MWBE business submitted a bid for $105.01, the lowest Best Value Offer would be the bid for $100.00. If award of the contract is based upon award by total bid, or by group, or by item, the City reserves the right to determine its lowest Best Value Offer based upon total bid, group and per item prices offered.
Sealed Bids are to be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. If specified herein, you may submit your sealed bid electronically through BidNet prior to the closing date and time. Only submit one bid - either in hard copy or electronically (if permitted).
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