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Basic Information

Reference Number

0000258499

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

506330

Title

HVAC: FURNISH, INSTALL AND REPAIR

Source ID

PU.MU.USA.287928.C5440051

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DISTINATION

Purchase Type

Duration: 1 year
Option: May be extended for up to three (3) years in increments of one (1) year or less.

Piggyback Contract

Description

It is the intent of the City of Rochester to establish a contract for the furnishing, installation and repair of HVAC SERVICES at various buildings owned, rented, leased or otherwise controlled by the City, or at any other facility as ordered by the City

The primary user of this contract will be the Building Services Division. No other departments or division may utilize the contract without the authorization of the Building Services Division.

This contract includes incentives for utilizing qualified city residents as employees of the contractor and/or any subcontractors (See Section 2 of the Invitation to Bid).

Bidders should carefully review the Insurance Requirements of Section 15 of the Invitation to Bid, and must certify on the Proposal that they have the insurance specified.

Dates

Publication

04/12/2021 07:36 PM EDT

Closing Date

04/27/2021 11:00 AM EDT

Prebid Conference

04/20/2021 10:00 AM EDT

Contact Information

Tymothi Howard

585-428-7041

Tymothi.Howard@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- FOB Destination

- Insurance Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

1000 $

- Performance Bond

10000 $

- Labor and Materials Bond

10000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

04/20/2021 10:00 AM EDT

Location

Meeting via Zooming due to COVID 19

Event Note

PRE-BID CONFERENCE: Tuesday, April 20, 2021 at 10:00 a.m.
Join Zoom Meeting: https://cityofrochester.zoom.us/j/2862233897
Meeting ID: 286 223 3897

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded via Zoom you may join the meeting in real time. Electronic bids submitted through BidNet will not be accepted. Note: due to the COVID 19 crisis City Hall is not open to the public, seal bids and bid deposits must be dropped-off in a secured drop-box at City Hall’s Link Entrance located on Fitzhugh Street, Rochester, NY 14614. Business checks and cash are not permitted.

ALL BIDS WILL BE OPENED VIA ZOOM
Tuesday, April 27, 2021 at 11:00 a.m. Join Zoom Meeting:https://cityofrochester.zoom.us/j/2862233897
Meeting ID: 286 223 3897

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.