522530 - ROADWAY SNOWPLWOING INITIAL SEASON 2024-2025

1.1   It is the intention of the City of Rochester to enter into contracts with competent  and responsive contractors for plowing City of Rochester's residential roadway routes in the manner described herein for a full snowplow season.  The snowplow season per terms of this contract starts on October 15 and runs through the following April 15, unless extended by the City.

1.2       Contractors proposing their services under this contract must supply one (1) well-maintained truck with a City-approved Hydroturn plow, or a front end loader or articulated loader backhoe, in excellent operating condition that meets the equipment specification, plus an operator, for each route awarded (see Sections 6, 9 and 10).  All equipment intended for use in snowplowing City streets will be subject to passing the Vehicle Inspection.  The Vehicle Inspection will be scheduled by the Director of Operations in late October.

1.3       FOR THIS BID, the successful bidders are expected to be able to provide the driver, insurance and equipment information specified herein to the Director of Purchasing/Purchasing Agent within five (5) days of Notification of Award and then schedule a Vehicle Inspection with the Department of Environmental Services. If a bidder cannot make this time frame, the bidder must note when they can provide the information to qualify for the vehicle inspection.  The Vehicle Inspection will be at a time acceptable to the City. The City reserves the right to not accept any bid where the bidder’s time frame is not acceptable to the City, regardless of the price offered. 

1.4       Equipment Incentive Premium.  The City is seeking to have as many of its routes plowed with four wheel drive front-end loaders or articulated four-wheel loader backhoes as possible.  For that reason, the City will pay up to a 25% premium for a front end loader or articulated loader backhoe.

        1.5       Overall, the plowing service can be described as follows:

                    1.5.1    The contractor will be paid the amount bid for each route, upon                                                       satisfactory completion of the route.  To be considered completed, all                                             streets shown on the maps must be plowed to the satisfaction of the                                    City's route inspector.

1.5.2    The specific streets for each route are shown in Appendix "A" attached                                to these specifications.  Each route requires the contractor to plow                                    approximately six (6) centerline street miles.  The City expects the                                    contractor to follow the Street-By-Street Directions given for each route
(Appendix A).  The approximate distance in miles shown in the Street-By-Street Directions is the total estimated distance that will be driven in order to plow the six (6) centerline miles by following the City’s Route Directions.  The City reserves the right to increase, or decrease, the size of the route in centerline miles as shown on each map by up to five (5%) percent while still paying the price bid per route.

The City reserves the right to treat each route independently and to order service on one or more routes at any given time.

 In consideration of the need to reserve equipment to meet the needs of this  contract, the City will guarantee a minimum payment of $10,000 per route to the  contractor during this contract if the contractor fully performs the services of this contract as specified herein to the satisfaction of the City.

Bidders should carefully review the Insurance Requirements of Section 14, and must certify on the Proposal that they have or can obtain the insurance specified.  Successful bidder must submit all insurance endorsements (in addition to an Acord) as requested by the City. 

A PRE-BID CONFERENCE will be held
Tuesday, September 3, 2024 at 11:00 A.M
Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
 Meeting ID: 3047926947
Passcode: 3047926947

Potential bidders are strongly urged to attend.  However, bidders with less than five (5) years of snowplowing experience must attend the Pre-Bid Conference.