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Basic Information

Reference Number

0000292165

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

RFQ - 2209183

Title

SOUVENIRS: PROMOTIONAL, ADVERTISING

Source ID

PU.MU.USA.287928.C13850076

Details

Location

United States, New York, Monroe County

Delivery Point

FOB Destination

Purchase Type

One Time Only- Delivery Date:07/25/2022

Piggyback Contract

Description

ATTENTION BIDDERS, SUBMIT QUOTES ACCORDING TO THE FOLLOWING:
SOUVENIRS: PROMOTIONAL, ADVERTISING
200 - ENAMEL PINS 1” w WITH STANDARD SAFETY PIN BACKING WITH LOGO (SEE ATTACHED PHOTO)
12 - STICKERS, 100 PER ROLL, 1 ½ DIAMETER IMPRINTED WITH LOGO PICTURES (SEE ATTACHED PHOTO)
***BIDDERS MUST SUBMIT A CURRENT W-9 WITH QUOTE***
BIDDERS MAY SUBMIT CITY-APPROVED EQUIVALENT
BIDDERS MUST BE ACCEPT CITY OF ROCHESTER PURCHASE ORDERS TO COMPLETE ORDERS.
INCLUDE ALL COSTS IN PRICE QUOTE
NO ADDITIONAL CHARGES CAN BE ADDED AT A LATER DATE
BIDDERS MUST INLCUDE DELIVERY TIME, AFTER RECEIPT OF ORDER (ARO). SEE METHOD OF AWARD

CITY CONTACT: Sandra J Simon 585.428.6390

Dates

Publication

06/30/2022 08:00 AM EDT

Question Acceptance Deadline

07/01/2022 11:00 AM EDT

Closing Date

07/01/2022 11:00 AM EDT

Contact Information

Sandra Simon

585-428-6390

sandra.simon@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFQ DOCUMENT	Submit signed .pdf Request for Quote along with W-9 Form. Upload to Bidnet.	Yes	No
W-9 Form	Submit W-9 Form along with signed RFQ. Upload to Bidnet.	Yes	No
No entries

Additional Bidding Instructions

1111111111111111111111111METHOD OF AWARD
The City intends to issue purchase order(s) to the responsive and responsible bidder whose offer is the lowest
best value offered to the City on the basis of prices submitted. The City reserves the right to make its award in
total or by line or groups of lines if doing so results in overall lower costs. For purposes of this RFQ, if one or
more quotes are submitted by a business certified as an MWBE business by New York State on the date of the
RFQ, the MWBE bidder(s) shall receive a five percent (5%) price advantage over non MWBE bidders pursuant to
Section 8 of Ordinance No. 2018-54.            NYS-Certified MWBE: ____YES
111111111111PLEASE EMAIL RESPONSE BY 11:00 A.M., 7/01/22 to:
SANDRA J. SIMON, SENIOR PURCHASER, CITY OF ROCHESTER
Sandra.Simon@cityofrochester.gov; (585)428-6390 (Phone); (585)428-7219 (Fax)

PLEASE EMAIL RESPONSE BY 11:00 A.M., 7/01/22 to:
SANDRA J. SIMON, SENIOR PURCHASER, CITY OF ROCHESTER
Sandra.Simon@cityofrochester.gov; (585)428-6390 (Phone); (585)428-7219 (Fax)

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.