METHOD OF AWARD The City intends to award a contract to a responsive and responsible bidder whose bid the lowest best value offer to the City on basis of the TOTAL BID PRICE. For purposes of this bid, if one or more bids are submitted by a business certified as an MWBE business by New York State on the date of the bid, the MWBE bidder(s) shall receive five percent (5%) price advantage over non-MWBE bidders pursuant to Section 8 of Ordinance No. 2018-54.The lowest best value offer shall be defined the lowest bid after adjusting for any MWBE price advantage. For example, if three bids are received, one for $100.00, one for $103.00, and one by an MWBE business for $105.00, the lowest best value offer would be the bid submitted by the MWBE business for $105.00. If instead the MWBE business submitted a bid for $105.01, the lowest best value offer would be the bid for $100.00. If award of the contract is based upon award by total bid, or by group, or by item, the City reserves right to determine its lowest best value offer based upon total bid, group and per item prices offered. All items and Options within a Group must be bid to be considered for possible award. Options will not be included in the Total Bid Price. However, the City reserves the right to reject any bid where prices offered are unbalanced or do not reflect current market conditions.The City reserves the right to reject any bidder who proposes an unacceptable product and fails to demonstrate sufficient facilities and experience to perform the services as specified herein.Prices bid must be all-inclusive for every item & service specified herein. The bidder therefore cautioned to factor costs for all reasonable and necessary charges for transportation, shipping, handling and delivery.The apparent low bid must provide certification for deflection test and successfully pass the impact test prior to award. INQUIRIES REGARDING SPECIFICATIONS Any information relative to interpretation of specifications and drawings shall be requested of the Purchasing Agent, in writing, in ample time prior to the bid opening.DO NOT MAKE INQUIRIES BY PHONE OR IN PERSON.Inquiries must be received no later than five (5) days prior to the bid closing date. Any interpretation made to prospective bidders will be expressed in the form of an addendum, which will be made available to all prospective bidders no later than three (3) days before the date set for the opening of bids.Oral answers will not be binding on the City.
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