Summary of Specifications:
City of Rome Enhanced Neighborhood Improvement Program
INVITATION AND INSTRUCTIONS TO BID
Sealed proposals will be received by the City Clerk of the City of Rome, New York, until 3:00 P.M. local time, Thursday, April 12, 2012 for:
P2012-012 Lead Interim Controls- North Madison Street
Rome enhanced Neighborhood Improvement Program (eNIP)
Bids will be publicly opened and read aloud at 3:00 P.M., local time, Thursday, April 12, 2012 in the Council Chambers, 2nd Floor, City Hall, Rome, New York.
All proposals shall be made on the Bid Proposal Forms furnished and shall be enclosed in a sealed envelope marked:
ATTENTION: CITY CLERK PROPOSAL DOCUMENTS P2012-012 Lead Interim Controls-North Madison Street [Name of Company Placing the Bid]
****************NOTICE TO ALL BIDDERS******************
THIS PROJECT IS BEING CARRIED OUT THROUGH THE USE OF FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AWARDED TO THE CITY OF ROME BY THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. CONSEQUENTLY, SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968 MAY APPLY. SECTION 3 REQUIRES THAT TO THE GREATEST EXTENT FEASIBLE, OPPORTUNITIES FOR JOB TRAINING AND EMPLOYMENT BE GIVEN TO LOWER INCOME RESIDENTS OF THE SECTION 3 AREA AND CONTRACTS FOR WORK IN CONNECTION WITH THE SECTION 3 COVERED PROJECT BE AWARDED TO BUSINESS CONCERNS WHICH ARE LOCATED IN OR OWNED IN SUBSTANTIAL PART BY PERSONS RESIDING IN THE SECTION 3 AREA. THE SUCCESSFUL BIDDER(S) MAY ALSO BE REQUIRED TO IMPLEMENT THIS POLICY TO THE FULLEST EXTENT POSSIBLE THROUGH THE AWARD OF A SUBCONTRACT(S) TO QUALIFIED SECTION 3 BUSINESS CONCERNS.
ADDITIONALLY, WHERE IN THE PERFORMANCE OF THIS PROJECT'S WORK ITEMS IT WILL BE NECESSARY FOR THE SUCCESSFUL BIDDER(S) TO INCREASE THEIR WORK FORCE BEYOND PRESENT MANPOWER LEVELS, PREFERENCE IN EMPLOYMENT AND TRAINING MAY BE GIVEN TO THE ABOVE STATED QUALIFIED LOW INCOME RESIDENTS. THIRTY PERCENT OR GREATER OF THE AGGREGATE NUMBER OF NEW POSITIONS SHOULD BE GIVEN TO QUALIFIED LOW INCOME RESIDENTS. THE CITY ALSO ENCOURAGES THE PARTICIPATION OF REGISTERED MINORITY BUSINESS ENTERPRISES (MBE) AND WOMEN BUSINESS ENTERPRISES (WBE) IN THIS PROJECT THROUGH THE AWARD OF SUBCONTRACT(S) BY THE SUCCESSFUL BIDDER(S) TO QUALIFIED MBE / WBE CONCERNS. THE MBE / WBE SUBCONTRACT(S) DOLLAR AMOUNT SHOULD BE EQUAL TO OR GREATER THAN TEN PERCENT OF THE PRIME CONTRACT AMOUNT.
Plans, specifications, proposal forms and other contract documents may be examined at the office of the Community and Economic Development, Third Floor, City Hall, Rome, New York.
The Bid is also advertised electronically at www.romenewyork.com; click on “Purchasing”, “Treasurer and Purchasing”, then “Documents, Forms & Applications”, or go to: www.centralnybidsystem.com. These plans are available for download (Adobe PDF) at no charge.
Bidders are invited to tour the project site. All questions concerning the Bid Documents are to be submitted in writing or email to the Purchasing Department by Tuesday, April 10, 2012 before 3:00 P.M. Questions submitted after this date will not be answered. The City of Rome Purchasing Department email address is dpiekarski@romecitygov.com.
The 1) Bid Proposal Form, 2) Bid Itemization Form, 3) Non-Collusive Bidding Certificate, 4) Responsible Bidder Form, 5) Minority Business Enterprise Participation Form and 6) Bidder Checklist must be returned with each proposal.
This proposal must be returned to Rome City Clerk’s Office, First Floor, Rome City Hall, 198 N. Washington St. Rome NY 13440 by: Thursday April 12, 2012 at 3:00 PM. The proposals will then be publicly opened and read the same day April 12 at 3:00 PM.
The Community Development Block Grant is funded through the United States Department of Housing and Urban Development. All components of this project are subject to Section 3 of the Housing and Urban Development Act of 1968 and Article 15-A of the New York State Executive Law criteria for contractor MBE/WBE Participation. The City of Rome reserves the right to reject any and all bids determined in the City’s sole discretion not to be in the best interest of the City.
