Summary of Specifications:
Bids shall be accompanied by certified check, bid bond or money order, in the amount of five percent (5%) of the bid, payable to the City of Rome Treasurer. The successful bidder will be required to furnish a Performance Bond and a Labor and Materials Bond in the amount equal to the contract award. Plans, specifications, proposal forms and other contract documents may be examined at the office of the City Engineer, Third Floor, City Hall, Rome, New York, or secured for bidding purposes at the same office upon payment of a plan fee of $50.00. An additional non-refundable charge of $10.00, in a separate check, will be required if mailing is required. Checks should be made payable to the City of Rome Treasurer. Upon return of unmarked drawings, specifications, and other contract documents, within two weeks after the date set for receipt of bids, bidders of record only will be refunded their bid deposit of $50.00, for no more than two sets of drawings. The bid documents are also available electronically on the City of Rome’s website, www.rome-ny.gov (click on Purchasing Department); Bid Opportunities at www.centralnybidsystem.com; Mohawk Valley Builders Exchange, www.mvbe.com; Syracuse Builders Exchange, www.syrabex.com, and NYS Contract Reporter, www.nyscr.org. A Pre-Bid meeting will be held 10:00 A.M. Thursday, February 3, 2011 at Rome City Hall, 2nd floor, Common Council Chambers. All bid document questions should be submitted to Janice Sharrino by email (jsharrino@romecitygov.com),or by fax (315-838-1167) no later than Friday, February 10, 2011, 3PM. All questions will be answered in writing. This project is being funded in part by the American Recovery and reinvestment Act of 2009. The successful bidder and all subcontractors shall comply with all terms and conditions in the Recovery Act, and other applicable Federal requirements and the Laws of New York State. It is the policy of the City of Rome to encourage the greatest possible participation of minority and women-owned business enterprises. All qualified Minority and Women-Owned Business Enterprises (MWBE) suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination because of race, color, religion, national origin, sex, age, disability or sexual preference. The City of Rome, New York, reserves the right to reject any or all proposals or to accept any bid deemed to be in its best interest. Firms that are not NYSERDA-certified at the time of submission will be disqualified from the bid process.
