Summary of Specifications:
City of ROME - NSP Neighborhood Stabilization Program Phase II INVITATION AND INSTRUCTIONS TO BID Sealed proposals will be received by the City Clerk of the City of Rome, New York, until 2:30 P.M. local time, Wednesday, July 21, 2010 for the RFP-2010-017 ROME NEIGHBORHOOD STABILIZATION PROGRAM (NSP) Phase 2 Rehabilitation of 518 BLACK RIVER Bids will be publicly opened and read aloud at 3:00 P.M., local time, the same day, Wednesday, July 21, 2010 in the Council Chambers, 2nd Floor, City Hall, Rome, New York. All proposals shall be made on forms furnished and shall be enclosed in a sealed envelope marked to the attention of the City Clerk as follows: PROPOSAL DOCUMENTS RFP-2010-017 Rehabilitation of 518 BLACK RIVER [Name of Company] Bids shall be accompanied by cash, certified check or bid bond in the amount of five percent (5%) of the bid, payable to the order of the City Clerk, City of Rome, New York. ****************NOTICE TO ALL BIDDERS****************** THIS PROJECT IS BEING CARRIED OUT THROUGH THE USE OF NEIGBHORHOOD STABILIZATION PROGRAM FUNDS AWARDED TO THE CITY OF ROME BY THE NYHOMES. CONSEQUENTLY, SECTION 3 REGULATIONS WILL APPLY. SECTION 3 REQUIRES THAT TO THE GREATEST EXTENT FEASIBLE, OPPORTUNITIES FOR JOB TRAINING AND EMPLOYMENT BE GIVEN TO LOWER INCOME RESIDENTS OF THE SECTION 3 AREA AND CONTRACTS FOR WORK IN CONNECTION WITH THE SECTION 3 COVERED PROJECT BE AWARDED TO BUSINESS CONCERNS WHICH ARE LOCATED IN OR OWNED IN SUBSTANTIAL PART BY PERSONS RESIDING IN THE SECTION 3 AREA. THE SUCCESSFUL BIDDER(S) WILL ALSO BE REQUIRED TO IMPLEMENT THIS POLICY TO THE FULLEST EXTENT POSSIBLE THROUGH THE AWARD OF A SUBCONTRACT(S) TO QUALIFIED SECTION 3 BUSINESS CONCERNS. THE SUBCONTRACT(S) DOLLAR AMOUNT(S) SHOULD BE EQUAL TO OR GREATER THAN TEN PERCENT OF THE PRIME CONTRACT AMOUNT. ADDITIONALLY, WHERE IN THE PERFORMANCE OF THIS PROJECT'S WORK ITEMS IT WILL BE NECESSARY FOR THE SUCCESSFUL BIDDER(S) TO INCREASE THEIR WORK FORCE BEYOND PRESENT MANPOWER LEVELS, PREFERENCE IN EMPLOYMENT AND TRAINING MUST BE GIVEN TO THE ABOVE STATED QUALIFIED LOW INCOME RESIDENTS. THIRTY PERCENT OR GREATER OF THE AGGREGATE NUMBER OF NEW POSITIONS MUST BE GIVEN TO QUALIFIED LOW INCOME RESIDENTS. THE CITY ALSO ENCOURAGES THE PARTICIPATION OF MBE / WBE(S) IN THIS PROJECT THROUGH THE AWARD OF SUBCONTRACT (S) BY THE SUCCESSFUL BIDDER(S) TO QUALIFIED MBE / WBE CONCERNS. THE MBE / WBE SUBCONTRACT (S) DOLLAR AMOUNT SHOULD BE EQUAL TO OR GREATER THAN TEN PERCENT OF THE PRIME CONTRACT AMOUNT. Plans, specifications, proposal forms and other contract documents may be examined at the office of the Community and Economic Development, Third Floor, City Hall, Rome, New York, or secured for bidding purposes at the same office upon payment a plan fee of $40.00. An additional non-refundable charge of $10.00 in a separate check will be made for mailing. Checks should be drawn to the City of Rome. If paid in cash, the bidder of record will be refunded by money order. The cost of the money order $5.00 will be deducted from the plan fee only. Bid also advertised electronically at www.romenewyork.com; click on Purchasing Department; Bid Opportunities, or go to: www.centralnybidsystem.com. These plans are available for download (Adobe PDF) at no charge. Upon return of unmarked drawings, specifications, and other contract documents within two weeks after the date set for receipt of bids, bidders of record only will be refunded their bid deposit of $40.00, for each set of plans - up to two sets. A Pre-Bid meeting will be held 10:00 A.M. Friday, July 16, 2010 at Rome City Hall in Common Council Chambers. Following the meeting, Bidders will be invited to tour the project site. All questions concerning the Bid Documents are to be submitted in writing or email to the purchasing office by Monday, July 19, 2010 before 3:00 P.M. Questions submitted after this date will not be answered. The City of Rome Purchasing Department email address is dpiekarski@romecitygov.com. Bid Proposal Form, Bid Itemization Form, Proposer’s Warranty Form, Responsible Bidder Form, Non-Collusive Statement, M/WBE Utilization Plan, and Bidder Checklist must be returned with each proposal. Bid bonds are not required. *The Bid Proposal Form (Form #2) should include the total bid for all project addresses/locations. This shall be equal to the total of Bid Itemization Sheets. This proposal must be returned to Rome City Clerk’s Office, First Floor, Rome City Hall, 198 N. Washington St. Rome NY 13440 by: July 21, 2010 at 2:30 PM. The proposals will then be publicly opened and read at 3:00 PM. The Rome Neighborhood Stabilization Program is funded through NYHomes. All components of this project are subject to HUD Section 3 and Article 15-A Criteria for Contractor MBE/WBE Participation. The City of Rome Reserves the right to reject any and all bids determined not to be in the best interest of the City.
