Intent:
The City of Yonkers (the “City”) is seeking bids from qualified vendors to furnish and install various accessories and provide inspection and service of latches, locks, and seats to upgrade one (1) 2007 LENCO BEAR CAT. It is the responsibility of the contractor to contact the YPD ESU Fleet Officer if any questions or problems arise during the installation of this equipment for clarification before proceeding. Contact information will be provided to awarded vendor after award.
Distance
It is the City’s intention to deliver the vehicle to the awarded vendor’s place of business. However, due to large blind spots, off road tires, and a stiff suspension, this vehicle is not safe to drive any further than 70 miles from ESU Headquarters. Bidder’s with locations that exceed 70 miles will be required to provide pricing for flatbed services to and from the following location:
YPD Emergency Services
1106 Yonkers Avenue
Yonkers, NY 10704
Award Determination
Due to the nature of this vehicle, the City prefers to contract with a qualified vendor that can complete this work within sixty (60) calendar days and reserves the right to take this into consideration when determining award. Awarded vendor must be able to provide all items and work requested in this bid. All parts and equipment required to complete this work must be in the awarded vendor’s possession prior to the acceptance of the vehicle in order to ensure that the City is not without the vehicle for any time longer than absolutely necessary. Bidders will be required to provide an available start date as well as a time of completion in days with their bid submission.
“OR EQUAL” Products
If bidding an equal, bidder must provide the manufacturer name and manufacturer part number of the item being bid. Any aftermarket equipment installed must meet or exceed the original manufacturer’s specifications for a vehicle of this type. Additionally, all corresponding technical data and specification sheets must be included in bid submission. Product samples/demonstrations must be available upon request at no cost to the City. Items are subject to review by the City of Yonkers. Final determination of product compliance will be made by the City of Yonkers.
Any request by the contractor to make changes in equipment, accessories, or materials made after the contract is awarded must be submitted in writing to the YPD Fleet Manager before effectuation. No such change(s) will be considered acceptable until approved in writing by the Fleet Manager.
Past Experience/Qualificiations
Awarded vendor must have a minimum of 5 full-time employees and a minimum of 5 year prior experience in servicing armored vehicles which includes servicing vehicle turret, gun ports, and wiring/rewiring emergency lighting. Bidders will be required to provide the name and contact information as a referral of such experience
Subcontractors
The use of subcontractors is permitted, however, the total subcontractor work cannot exceed 49% of the total installation. All subcontractors must be disclosed at the time of bid submission. All subcontractors will be required to hold the same qualifications and supply the same references and documentation as the bidding vendor.
Pre-construction Conference
The awarded vendor shall be required to attend a pre-construction conference with representatives of this agency to finalize construction details. The City intends to hold this conference within (20) days of contract award. The person(s) responsible for the actual refurbishment of the vehicle, who can address any technical questions posed by YPD personnel concerning this vehicle, should accompany vendor. The pre-construction meeting shall take place at the Yonkers ESU building.
Progress Updates
Multiple pictures of all the steps and preparation of the build process shall be taken and emailed on a once-a-week basis to the Yonkers Police ESU Designee. Due to the necessity of the vehicle, any delays to delivery will need to be explained in writing. Explanation must include proof from any manufacturer or supplier regarding third party delays as well as the direct contact information of the manufacturer or supplier.
The agency shall be afforded a minimum of 2 scheduled inspections at the cost to the City of Yonkers which would be in the mid and pre delivery stages as well as the opportunity to have at least 1 unannounced inspection.
Return Delivery/Final Acceptance
Upon completion, the vehicle must be delivered in drivable, turnkey, and road-ready condition for Police use. Upon delivery, the vehicle will undergo a final inspection and testing by a member(s) of the Yonkers Police Emergency Services Unit. Final delivery is to be scheduled with the Yonkers Police Department at least 48 hours in advance. Contractor will have performed all necessary preparations and adjustments before making this declaration. The one (1) year warranty period will begin once the vehicles are put into service.
The vehicle and all components must comply with all of the following laws, standards, and regulations in effect at the time of manufacture: American Association of Motor Vehicle Administrators (AAMVA); Federal Motor Vehicle Safety Standards (FMVSS); Society of Automotive Engineers (SAE); and Occupational Safety and Health Administration (OSHA).
Warranty
All accessories/refurbishments of this vehicle must include a one (1) year warranty. This warranty shall include, and not be limited to; loose hardware, brackets, wiring, lighting, and water tightness.
The bidder shall provide the location of the closest approved warranty center with this bid submission and the process to initiate and file a warranty claim. The warranty period will begin once the vehicles are put into service.
