RFP-470 - RFP-470: DEPARTMENT OF HOUSING & BUILDINGS (“DHB”) DOCUMENT SCANNING & INDEXING

The City of Yonkers is soliciting Proposals from a qualified individual(s) or firms for Document scanning and indexing services compatible with LaserFiche for approximately 5.5 million Department of Housing and Building Department documents of various sizes and conditions. We anticipate that this entire project will be processed under one contract and completed simultaneously. This solicitation is being conducted following 8NYCRR and in strict compliance with Part188 of the State Government Archiving and Records Management. The City has no discretion under the law to consider Proposals that fail to comply with those requirements, except for minor informalities as permitted under Section 105 of New York's General Municipal Law, New York public Proposalding statute. If it becomes necessary to revise any part of this RFP or otherwise provide additional information, an addendum will be issued to all prospective Proposers who received copies of the original request. The document scanning and indexing project must comply with New York State Digital Imaging Guidelines 2022.......The documents to be Scanned and Indexed are currently stored at 87 Nepperhan Ave, Yonkers, NY 10701, on the 5th and 6th Floor of the Building Department, which may move to a different location in the City of Yonkers by the time this RFP is executed. The scanning project must adhere to New York State Digital Imaging Guidelines.