Important Note to Vendors:
FORMS FOR TAX AND PAYROLL FOR COUNTY OF ROCKLAND. PEOPLESOFT COMPATIBLE, FOB DESTINATION, BRAND NAME OR APPROVED EQUAL,
IMPRINT CHARGE INCLUDED. IMPRINT INFORMATION WILL BE PROVIDED AT THE TIME OF PURCHASE BY REQUESTING DEPARTMENT/AGENCY.
SHIPPING INCLUDED.
PROOF/SAMPLE REQUIRED PRIOR TO PRODUCTION AFTER RECEIVING THE ORDER
ALL QUANTITIES ARE AN ESITMATE BASED ON OUR PREVIOUS USAGE FOR PAST 12 MONTHS. QUANTITIES MY INCREASE OR DECREASE AS NEEDED.
THIS QUOTE WILL SERVE AS A CONTRACT FOR ONE YEAR WITH 2 OPTIONS TO RENEW AN ANNUAL BASES.
PURCHASE ORDERS WILL BE ISSUED AS PER THE QUOTED PRICE AWARDED TO LOWEST BIDDER.
SEE ATTACHED SAMPLES
MUST PROVIDE PRICE BY UNIT OF MEASURE ON THIS QUOTE
PRICE ADJUSTMENT CLAUSE:
The County recognizes this product or service has a price component that may have a commodity with changing costs. The Contractor/Supplier may request a Price Adjustment no more frequently than twice a year. ( 6 months )
A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request (ie, commodity increases), the current pricing, and the requested revised pricing.
The County will review the Price Adjustment request. If the Price Adjustment is deemed reasonable the Price Adjustment request will be accepted by written acknowledgement. If the request is not accepted the County may entirely reject the request or may counter with revised pricing. In either case the County will provide a written explanation in support of the decision.
The Director of Purchasing may use available indexes (e.g. CPI or PPI) to determine if the requested Price Adjustment is reasonable. Typically, a Price Adjustment that exceeds 5% will not be approved unless very unusual and significant changes have occurred in the industry.
In the event industry costs decline, the County shall have the right to receive, from the Contractor, a reasonable reduction in prices/pricing that reflect such cost changes in the industry. The County will make a written request to the Contractor for a Price Adjustment in writing with supporting documentation.
